Receiving Officer

AccorHotel; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading hotel chain in Kuala Lumpur seeks a Purchasing Officer to ensure smooth operations by maintaining delivery records and engaging with suppliers. Candidates should have a diploma in Accounting or Finance, 1-2 years of relevant experience, and a solid grasp of Microsoft Office. The role requires strong attention to detail, time management skills, and the ability to support the purchasing manager in a high-pressure environment.

Qualifications

• 1-2 years experience in a similar role.
• Knowledge of basic accounting practices.
• Self-motivated and capable of handling multiple tasks.

Responsibilities

• Respect the policies and procedures on receiving.
• Maintain records for municipality and local authority requirements.
• Update purchasing manager on rejected deliveries.
• Ensure quality, quantity, prices of incoming supplies match purchase orders.

Skills

Time management

Attention to detail

Microsoft Office proficiency

Knowledge of accounting software

Education

Diploma in Accounting, Finance, or related field

Job description

Situated in the Golden Triangle of Kuala Lumpur, the hotel offers a convenient position between the PETRONAS Twin Towers and Bukit Bintang. Within a short stroll of less than five minutes, guests can easily reach the Kuala Lumpur Convention Centre and shopping destinations such as Pavilion Kuala Lumpur and Suria KLCC. With 302 rooms, all of which are smoke-free with various amenities including complimentary WIFI, 24-hour room service, built-in drinking water filtration, and an ergonomic working desk.

Culinary delights await at Food Exchange, where you can indulge in a diverse selection of international and local cuisine at this all-day dining restaurant. For socialising or refreshment, Gourmet Bar offers a range of alcoholic and non-alcoholic drinks. Guests staying on our premier floors or holding Accor Platinum and Diamond memberships enjoy exclusive access to Premier Lounge. Stay active with our outdoor swimming pool and fitness centre. Organise meetings and events in our six versatile ballrooms.

When in Kuala Lumpur, guests can explore a myriad of attractions located close to the hotel, including landmarks like Petronas Twin Towers, Aquaria KLCC, KL Tower, KL Forest Eco Park, Petaling Street (Chinatown), and numerous other captivating sights.

Be it a business or leisure trip with your family or loved ones, our prime location ensures that most of the must-visit destinations in Kuala Lumpur are within reach.

Job Description

• Respect the policies and procedures implemented on the process of receiving.
• Support and encourage the objective of cost control and maintain traces for audit.
• Maintain records for municipality and local authority requirements.
• Update the purchasing manager and the Executive Chef on rejected deliveries, short supplies and non-supply of products for alternative actions.
• Ensure the quality, quantity; prices and self life of the incoming supplies are according to the purchase orders.
• Where appropriate obtain specialist opinion on the quality of the supply from department concern.
• Secure the product received on behalf of the hotel and arranged deliver to them to respective department or stores without delays.
• Create credit notes where appropriate.
• Documentation of hotel properties returned, send out for repairs and refilling etc.; and follow-up on their return.
• Update the accounts payable with all supporting at the end of the day.
• Maintain updated documents related to supplies on order in fine and in the inventory system.
• To assist in carrying out quarterly, bi-yearly, yearly inventory of operating equipment.
• To carry out any other reasonable duties as assigned by the Purchasing Manager

Qualifications

• At a minimum, a Diploma in Accounting, Finance, or related field
• 1-2 years experience in a similar role
• Knowledge of basic accounting practices
• Proficient Microsoft Office knowledge and skills
• Proven knowledge of accounting software
• Have strong time management skills and high degree of attention to detail
• Self-motivated and capable of handling multiple tasks in a high-pressure environment
• Ability to work either independently or collaboratively as needed
• Experience in the shipping industry is preferred