Quality Officer / Clerk (DIC) - FOZ One

Foz One Sdn. Bhd; Johor; On-site; MYR 250,000 - 300,000; Full time

Job summary

A company in Johor is seeking a clerical staff member to manage various administrative tasks including monitoring employee leaves, preparing training records, and maintaining ISO compliance documentation. Candidates should have at least an SPM or certificate in a relevant field, basic knowledge of ISO standards, and familiarity with Microsoft Office applications. This role offers a competitive salary, opportunities for career growth, and a supportive work environment.

Benefits

Competitive salary

Performance-based incentives

Opportunities for career growth

Comprehensive benefits package

Qualifications

• SPM or relevant certificate is mandatory.
• Knowledge of ISO standards is preferred.
• Basic proficiency in Microsoft Office suite is required.

Responsibilities

• Monitor employee leaves using TMS.
• Update training attendance records.
• Prepare mileage claims for finance.

Skills

Organizational skills

Basic knowledge of ISO 9001 and 14001

Familiarity with Microsoft Word, Excel, PowerPoint

QC data collection

Knowledge of ERP & EPDM System

Education

SPM/Certificate in a relevant field

Job description

Involves clerical duties. These skills include the ability to organize files, prepare forms or templates, record information and verify the accuracy of reports.

Job Responsibilities:

• Updated attendant and email to HR.
• Monitor Leave employee at TMS System
• Monitor usage of A4 paper and ensure A4 are used as per each section order.
• Update OT Form and take sign Hod and AGM before submit HR
• Update Summary Weekend transportation and canteen for OT at folder HR
• Prepare millage claim (take sign employee, HOD and AGM) before submit to Finance Department
• Keep all updated ISO forms used for inspection.
• Performs job assigned by immediate superior.
• Updated training record and training attendance.
• Issue purchase requisition form & purchase order and Remittance request if applicable.
• Maintain stationary and Asset record, update and order stationary to Purchasing Department.
• Uniform tracking size and update.
• Request and Monitor usage of First Aid.
• Request and Monitor usage of PPE.
• Receive documents for registration.
• Review the documents and identify the document status before register into master list.
• Prepare copies for document master list and distribution.
• Filling master list document and stamp accordingly (master document, controlled document, uncontrolled document, external document, obsolete).
• Issue Document Distribution Note (DDN) for internal distribution and Document Distribution Form (DDF) for external documents.
• Prepared and distribute Document Request from production upon request.
• Provide document requested inter-dept once received from internal or external parties upon request.
• Acknowledge to receive document on behalf of superior from external parties (e.g ATA, MEIBAN, FLEX).
• Perform distribution for controlled documents internally and externally.
• Request related department to return obsolete copies.
• Update master list of ISO documents and other related document master list.
• Prepared and conduct document audit at production line at least 2 products.
• Request training from superior.
• Issue DCN for updated ISO documents .
• Request to return obsoleted copies (old revision) from PIC.
• Perform document internal audit to ensure documents is updated at workplace.
• Issue purchase requisition for DIC.
• Follow up within inter dept on KPI submission.
• Update Bulletin board on KPI and Quality Objective changes.

Job Qualification:

• SPM/Certificate in a relevant field.
• Basic Knowledge of ISO 9001 and 14001
• Familiar with Microsoft Words, Excel, Power Point
• Knowledge in QC data collection and QC chart making
• Knowledge of ERP & EPDM System

Why Join Us?

• Competitive salary and performance-based incentives.
• Opportunities for leadership development and career growth.
• A collaborative, results-driven culture that values innovation and accountability.
• Be part of a company driving transformation and sustainable growth.
• Comprehensive benefits package and supportive work environment.