Purchasing Officer

Sunrise Paper; Penang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading paper supply company located in Penang, Malaysia, is seeking a detail-oriented procurement specialist. In this role, you will manage purchase orders, verify invoices, and evaluate supplier performance, all while ensuring compliance with industry standards. Ideal candidates should possess strong organizational skills and the ability to communicate effectively with suppliers and departments. This position offers an opportunity to work in a collaborative environment and grow within the procurement field.

Responsibilities

• Issue purchase orders to suppliers and ensure timely delivery of items.
• Verify suppliers’ invoices prior to submission for payment.
• Participate in minor sourcing tasks under supervision.
• Complete New Supplier Questionnaire for new vendors.
• Monitor and evaluate supplier performance regularly.
• Update records for suppliers’ price, size, and lead time.
• Request necessary compliance documents for purchased items.
• Handle quality issues related to purchased items.

Job description

Responsibilities

• Issue PO to assigned suppliers and ensure purchased items arrive as per required schedule. If necessary, communicate with logistical department for forwarders and courier services arrangement.
• Verify suppliers’ invoices before submitting to the Accounts department for payment processing.
• Participate in minor sourcing tasks with guidance from the assigned supervisor.
• Complete the New Supplier Questionnaire form for any new vendors before purchase.
• Record, monitor and evaluate supplier performance and report to the department head.
• Update records for active suppliers’ price, size, MOQ and lead time for new purchases and any changes to existing purchases.
• Request supporting documents (COC, SDS, TDS, RoHS, Halogen free, UL, etc.) for purchased items to meet compliance requirements and follow up on compliance renewal if necessary.
• Handle and participate in quality issues related to purchased items.