Purchasing Executive

AGENSI PEKERJAAN NS SHUE SDN. BHD.; Shah Alam; On-site; MYR 150,000 - 200,000; Full time

Job summary

A procurement agency in Shah Alam is seeking an experienced candidate to manage vendor relations, conduct negotiations, and oversee purchasing activities. The role emphasizes accurate record-keeping and coordination of logistics. Candidates should have at least a diploma and 2 years of experience in procurement or shipping, proficiency in SQL systems and MS Excel, and strong negotiation skills. This role offers a full-time position within a dynamic team.

Qualifications

• Minimum 2 years of relevant experience in procurement and shipping.
• Familiar with SQL system or other inventory management software.
• Proficient in MS Excel and Microsoft programs.

Responsibilities

• Source for vendor quotations and recommend product alternatives.
• Coordinate shipping documentation, logistics, and schedules.
• Monitor contracts, manage vendor relationships, and conduct meetings.

Skills

Negotiation Skills

Attention to Detail

Communication Skills

Numerical Skills

Proficient in MS Excel

Education

Diploma/Advanced/Higher/Graduate Diploma

Tools

SQL system

Inventory Management Software

Job description

Responsibilities

Source for vendor and quotations, recommend alternatives solutions or products to meet factory requirement, negotiate and perform cost versus quality analysis.

Involve in negotiations, evaluating quotations submissions, and preparing PR & PO.

Perform daily operational purchasing matters and coordinate shipping documentation, logistics and schedules.

Work closely with suppliers to ensure smooth procurement processes.

Liaise with vendors on quality issues or any discrepancies.

Verify item prices against the Master List before placing orders.

Update and maintain vendor master list, database etc.

Ensure all items cost in the Master List and SQL system are accurate and consistent.

Confirm supplier invoices match Purchase Orders (PO) and master List

Follow up with suppliers on any missing invoices to maintain accurate records.

Liaise with stakeholders, arranges and conducts meetings with vendors.

Monitor contracts/agreements renewal period, variation orders and vendor management.

Ensure product specifications are received/updated and passed down to the

Review stock inventory to ensure sufficient stock level is maintained.

Co-ordinate with internal departments/vendors/logistic to track deliveries and verify on quantity & quality of received items.

Assist in the preparation of the monthly reports and ensure timely reporting.

Ad-hoc duties assigned by the Head of department.

Qualifications

Candidates must possess at least Diploma/Advanced/Higher/Graduate Diploma in any field.

Minimum 2 years of relevant experience for procurement & shipping.

Familiar with SQL system or other inventory management software is preferred.

Good proficiency in MS Excel and other Microsoft programs.

Strong numerical skills and attention to detail.

Strong communication & negotiation skill, ability to work under tight deadlines.

Responsible, proactive, meticulous and committed team player.

Job Type: Full-time