Purchasing Executive

Line Recruits; Shah Alam; On-site; MYR 40,000 - 60,000; Full time

Job summary

A recruitment agency is seeking a Procurement Officer in Shah Alam, Malaysia. The role involves reviewing purchase requests, liaising with local authorities, and communicating with suppliers. Candidates should have a diploma or higher in Business Management and 1-3 years of relevant experience, along with strong analytical and communication skills. Proficiency in Microsoft Office and procurement systems is required, with a good command of English and Bahasa Malaysia being advantageous.

Qualifications

• Minimum 1–3 years of experience in purchasing, procurement, or supply chain operations.
• Good knowledge of purchasing procedures and import/export regulations.
• Ability to work independently and as part of a team in a fast-paced environment.

Responsibilities

• Review purchase requests from relevant departments and determine the most suitable procurement method.
• Liaise with local authorities regarding purchasing activities.
• Communicate with suppliers on pricing and delivery schedules.

Skills

Analytical skills

Negotiation skills

Problem-solving skills

Communication skills

Interpersonal abilities

Detail-oriented

Organizational skills

Time-management skills

Education

Diploma or higher in Business Management

Mathematics

Economics

Supply Chain Management

Tools

Microsoft Office (Excel, Word, PowerPoint)

Procurement or ERP systems

Job description

Responsibilities

• Review purchase requests from relevant departments and determine the most suitable procurement method.
• Obtain quotations and assist in the selection of external suppliers.
• Liaise with local authorities regarding local and import purchasing activities.
• Coordinate with internal departments and suppliers to identify and resolve procurement-related issues.
• Communicate with suppliers on pricing, delivery schedules, and order expediting.
• Monitor outstanding orders and ensure purchase orders (POs) are acknowledged by suppliers.
• Maintain and update purchasing records in the system, including documentation filing and management.
• Provide support for ad-hoc tasks as assigned by Management.

Qualifications

• Diploma or higher in Business Management, Mathematics, Economics, Supply Chain Management, or a related field.
• Minimum 1–3 years of experience in purchasing, procurement, or supply chain operations (fresh graduates may be considered).
• Good knowledge of purchasing procedures, import/export regulations, and supplier management.
• Proficient in Microsoft Office (Excel, Word, PowerPoint) and procurement or ERP systems.
• Strong analytical, negotiation, and problem‑solving skills.
• Excellent communication and interpersonal abilities for dealing with suppliers and internal departments.
• Detail‑oriented with strong organizational and time‑management skills.
• Ability to work independently and as part of a team in a fast‑paced environment.
• Good command of English and Bahasa Malaysia (additional languages are an advantage).
• Willing to handle ad‑hoc tasks and support management as required.