Purchasing Executive

EPS Malaysia; Kampung Baru Ulu Tiram; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading procurement firm in Malaysia is seeking a skilled Purchasing Executive to manage sourcing, negotiation, and procurement activities. The ideal candidate should have a diploma or degree, be proficient in English and Bahasa Malaysia, and possess solid organizational and negotiation skills. Responsibilities include coordinating with suppliers, controlling costs, and ensuring timely material delivery. This role offers a dynamic work environment focused on efficient supply chain operations.

Qualifications

• Proficient in English and Bahasa Malaysia.
• Experience in purchasing, procurement, or supply chain operations preferred.
• Self-motivated with strong data analysis abilities.

Responsibilities

• Source and negotiate the best purchasing packages.
• Expedite purchasing activities for production requirements.
• Maintain communication with suppliers for timely updates.
• Control freight costs and analyze cost impacts.
• Develop and implement purchasing procedures.

Skills

Negotiation skills

Organizational skills

Analytical skills

Detail-oriented

Proficient in Microsoft Office

Effective communication

Education

Diploma or Bachelor’s Degree in any field

Tools

Purchasing and inventory management systems

Job description

• Source, select, and negotiate the best purchase packages in terms of quality, price, delivery terms, and supplier performance.
• Expedite purchasing activities for raw materials, consumables, and spare parts to meet production requirements.
• Establish and maintain effective communication with suppliers to ensure reliability, schedule adherence, and timely updates on any changes or delays.
• Coordinate closely with suppliers and internal departments to ensure on-time delivery of materials.
• Control freight costs for import shipments and conduct cost impact analysis before seeking management approval.
• Arrange and monitor local and import shipments, including customs clearance and e-invoicing activities.
• Liaise with the Production Planner to ensure raw material availability aligns with fabrication needs.
• Collaborate with the Warehouse and Logistics teams to maintain optimal delivery and inventory levels.
• Develop and implement purchasing procedures, systems, and efficient monitoring of all open purchase orders.
• Ensure compliance with certified standards, customer‑specific requirements, and company policies.
• Prepare and submit monthly purchasing reports and weekly/monthly purchase order updates to management.
• Perform any other tasks or duties as assigned by the superior.

Requirements

• Education: Diploma or Bachelor’s Degree in any field (preferably in Purchasing or Supply Chain Management).
• Languages: Proficient in English and Bahasa Malaysia.
• Technical Skills:
• Proficient in Microsoft Office applications.
• Knowledge of purchasing and inventory management systems.
• Personal Attributes:
• Organized, observant, fast learner, and computer literate.
• Self‑motivated, analytical, and detail‑oriented with a positive attitude.
• Strong negotiation and coordination skills.
• Able to prioritize tasks effectively and adapt to frequent changes.
• Strong data analysis and decision‑making abilities.
• Strategic thinker with awareness of market trends, supply chain risks, and cost factors.
• Experience: Prior experience in purchasing, procurement, or supply chain operations is preferred.