Purchasing Assistant

Jobstreet Malaysia; Perak; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading procurement firm in Malaysia is seeking a candidate for a Sourcing & Purchasing position. The role involves sourcing, evaluating, and negotiating with suppliers for hardware and industrial items while ensuring compliance with procurement policies. Candidates should have a degree in relevant fields and 2–3 years of experience in purchasing. Strong negotiation skills and proficiency in Microsoft Office are essential. This position offers an opportunity to work closely with various teams to optimize cost and stock levels.

Qualifications

• 2–3 years of purchasing/procurement experience in relevant fields.
• Strong negotiation skills to manage multiple suppliers.
• Proficient in Microsoft Office applications.

Responsibilities

• Source and negotiate with suppliers for various hardware items.
• Issue purchase orders and ensure timely delivery.
• Maintain strong relationships with suppliers.
• Monitor stock and minimize wastage costs.
• Prepare procurement reports for management.

Skills

Negotiation skills

Supplier management

Cost control

Detail-oriented

Proficiency in Microsoft Office

Education

Diploma / Degree in Business Administration, Supply Chain, Procurement, Mechanical / Industrial Engineering

Tools

Procurement systems

Job description

Sourcing & Purchasing

• Source, evaluate, and negotiate with suppliers for hardware items, industrial tools, spare parts, machinery, raw materials, and technical services.
• Issue purchase orders and follow up closely to ensure accurate specifications and timely delivery of goods and services.
• Conduct market price benchmarking for hardware and engineering items to obtain competitive pricing.

Supplier Management

• Build and maintain strong relationships with local and overseas suppliers of industrial and hardware components.
• Monitor suppliers’ performance in quality, technical reliability, cost, and delivery lead‑time.
• Identify alternative hardware/engineering suppliers to avoid supply delays and support business continuity.

Cost & Inventory Control

• Negotiate best pricing, credit terms, and shipment arrangements to achieve significant cost savings.
• Collaborate with warehouse and production/maintenance teams to ensure sufficient stock of critical hardware and spare parts.
• Monitor stock movement, reduce slow‑moving items, and help minimize wastage and overstocking cost.

Documentation & Compliance

• Maintain accurate contracts, invoices, delivery orders, and supplier database.
• Ensure compliance with company SOP, internal QA procedures, import regulations, and audit requirements.
• Prepare procurement and cost‑saving reports for management review.

Cross‑Department Support

• Coordinate closely with Production, Engineering, Maintenance, Accounts, and Logistics teams to support smooth factory operations.
• Assist in resolving supplier quality issues, wrong items delivered, or urgent breakdown spare part requests.
• Support management in sourcing new hardware items, machinery upgrades and factory expansion.

Job Requirements

• Diploma / Degree in Business Administration, Supply Chain, Procurement, Mechanical / Industrial Engineering, or related fields.
• Minimum 2–3 years of purchasing/procurement experience, ideally in hardware, machinery, industrial materials, or manufacturing environment.
• Strong negotiation skills and ability to manage multiple suppliers and urgent procurement timelines.
• Proficient in Microsoft Office (Excel, Word) and procurement systems.
• Detail‑oriented, cost‑conscious, and able to work independently with minimal supervision.
• Familiarity with industrial hardware/products is an added advantage.