Project Secretary

B.Grimm; Perlis; On-site; MYR 100,000 - 150,000; Full time

Job summary

A prominent engineering firm in Malaysia is seeking a skilled administrator to support project and site management teams. The role involves coordination of meetings, travel, and logistics, as well as document management. Ideal candidates will have a degree in Business Administration or Engineering, along with 3–5 years of relevant experience. The company values diversity and inclusion, offering a collaborative work culture focused on empowerment and innovation. Join us to contribute to impactful projects in a supportive environment.

Qualifications

• 3–5 years’ experience in project administration and/or document control within engineering or construction projects.
• Ability to work independently and manage multiple priorities.
• Strong organizational skills and attention to detail.

Responsibilities

• Provide administrative, secretarial, and PA support to Project and Site Management teams.
• Coordinate meetings, travel arrangements, and logistics for project offices.
• Maintain document registers and audit trails for version control.

Skills

Project administration

Document control

Microsoft Office proficiency

Communication skills

Education

Associate’s or Bachelor’s degree in Business Administration or related field

Tools

EDMS (e.g., SharePoint, Aconex, Procore)

Job description

RESPONSIBILITIES

• Provide comprehensive administrative, secretarial, and PA support to Project and Site Management teams, including correspondence, reporting, and priority tracking.
• Coordinate meetings, travel arrangements, logistics, visas, and visitor management for project and site offices.
• Act as the administrator of the Project’s Electronic Document Management System (EDMS), ensuring proper access, governance, and compliance.
• Control, track, distribute, and archive all project documentation (engineering drawings, technical documents, RFIs, submittals, inspection reports, site records, and contracts) in line with approved procedures.
• Maintain accurate document registers, logs, and audit trails to ensure version control, traceability, and timely document retrieval.
• Proactively support project operations and contribute to the effectiveness of a fast‑paced, international project environment.

QUALIFICATIONS

• Associate’s or Bachelor’s degree in Business Administration, Engineering, or a related field.
• 3–5 years’ experience in project administration and/or document control within engineering, construction, or industrial projects.
• Proficient in Microsoft Office and experienced with EDMS (e.g., SharePoint, Aconex, Procore).
• Strong organizational, communication, and attention‑to‑detail skills, with the ability to work independently and manage multiple priorities.

Together, we can empower the world compassionately.

As one of Thailand’s oldest companies, our spirit stays forever young by embracing innovation and welcoming the brightest talents across engineering, finance, sustainability, marketing, and more. At B.Grimm, you’ll gain hands‑on experience, learn directly from experts, and grow in a culture built on collaboration, learning, and compassion.

We are proud to champion Diversity, Equity & Inclusion (DE&I). We encourage applications from people of all backgrounds, including Persons with Disabilities, LGBTQI+, and Indigenous communities. Where needed, we are committed to making reasonable accommodations—because everyone deserves the opportunity to thrive.

Join us and be part of a company that blends tradition with innovation to create a brighter, more compassionate future.