Project Management Specialist, Operations

American Bureau of Shipping; Sepang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading maritime organization is seeking a Project Management Operations Specialist responsible for managing vendor projects and executing project delivery processes. The ideal candidate should possess a Bachelor’s degree in Business or Marketing, with proven project management skills and experience in the maritime industry. Key responsibilities include developing project plans, managing communications with stakeholders, and ensuring projects adhere to quality standards. Fluency in English and strong organizational skills are essential.

Qualifications

• At least one year of experience in the maritime industry preferred.
• At least one year of experience related to project management preferred.
• PMI-PBA, PMI-ACP, PMI-RMP, PMI-SP or a general certification in Project Management preferred.

Responsibilities

• Manage multiple vendor projects and small-scale projects.
• Initiate and implement Vendor Coordination/Project Management procedures.
• Assist in developing schedules/timelines/cost plans.
• Support project delivery process and manage risks and issues.
• Prepare and submit time charge records and expense reports.

Skills

Fluency in English

Project management methodologies

Problem-solving skills

Organizational skills

Familiarity with ABS Health, Safety, Quality & Environmental Management System

Education

Bachelor’s degree or recognized equivalent in Business, Marketing, or related discipline

Tools

Spreadsheets

Email

Job description

The Project Management Operations Specialist is responsible for a specific area of project management. These areas could include scheduling, cost management, risk management, vendor coordination, or other relevant areas as assigned. In addition, the Specialist supports the Project Manager and their associated projects.

What You Will Do:

• Involved in the management of multiple vendor projects and small-scale projects
• Initiates and implements Vendor Coordination/Project Management procedures for assigned responsibilities
• Assist in the development of schedules/timelines/cost plans that support the business objectives, established budgets, resources, and project deliverables for each project
• Support day-to-day execution of the overall project delivery process.
• As directed, monitor that projects are executed within the approved vendor budget and schedule and per company Quality requirements
• Support the managing risks and issues
• Prepares technically accurate and timely reports related to the project.
• Support Managing stakeholders’ communication and prepare communications for management and updates.
• Assist in managing the main project documentation and the project initiation document.
• Prepares accurate and timely reports related to project progress to internal/external stakeholders regularly as assigned.
• Support invoice development that is properly prepared following contractual terms and is issued to clients promptly.
• Performs follow-up on outstanding vendor/project issues necessary to support the fulfillment of ABS deliverables
• Prepare and submit time charge records and expense reports promptly per company procedures.

What You Will Need:

Education and Experience

• Bachelor’s degree or recognized equivalent in Business, Marketing, or related discipline preferred.
• At least one year of experience in the maritime industry is preferred.
• At least one (1) year of experience related to project management is preferred.
• PMI-PBA, PMI-ACP, PMI-RMP, PMI-SP, or a general certification in Project Management is preferred.

Knowledge, Skills, and Abilities

• Ability to speak and write English fluently
• Knowledge of project management methodologies and techniques
• Ability to work positively with a wide range of individuals involved in the project
• The ability to identify, analyze and solve project-related problems.
• Ability to organize, plan, monitor, and control project contractual requirements, budgets, schedules, and technical work.
• Ability to utilize personal computer applications, including spreadsheets, email, and internet browsers.
• Ability to communicate technical aspects of projects and work assignments to peers and clients.
• The desire and ability to work as a member of a team.
• Realization of financial aspects of approved business plans and budgets about the project.
• Working knowledge of the ABS Health, Safety, Quality & Environmental Management System.