Project Executive

PRO T SDN BHD; Malaysia; On-site; MYR 40,000 - 60,000; Full time

Job summary

A construction and project management firm in Malaysia is looking for an operational support coordinator to handle housing and project department tasks. This role involves managing maintenance schedules, assisting with project documentation, and ensuring smooth communication between teams and clients. The ideal candidate requires a degree and 3-5 years of relevant experience. Benefits include an annual bonus and medical insurance.

Benefits

Annual Bonus

Medical Insurance

Annual Salary Increment

Qualifications

• 3-5 years of experience in project coordination, administration or construction/housing operations.
• Familiarity with landscape, housing, or construction projects.

Responsibilities

• Prepare and manage maintenance schedules for housing projects.
• Liaise with housing owners to confirm scheduled maintenance dates.
• Assist Landscape Architects with maintenance reports and documentation.
• Serve as the main point of contact for internal teams and clients.

Skills

Organizational skills

Multitasking skills

Communication skills

Interpersonal skills

Education

Degree in Business Administration, Project Management, Construction, or related field

Job description

Job Overview

Responsible for providing operational and administrative support to both the Housing and Project departments. This role ensures smooth coordination, documentation, and communication between internal teams, clients, and subcontractors. The role also will handle maintenance reports, claims, scheduling, quotations, and invoicing to ensure timely and accurate project delivery and customer satisfaction.

Responsibilities

• Housing department
  
  • Prepare and manage maintenance schedules for housing projects.
  • Liaise with housing owners to confirm scheduled maintenance dates for the upcoming month.
  • Coordinate with maintenance subcontractors to ensure timely service.
  • Prepare quotations and proforma invoices for housing projects.
  • Follow up on outstanding tasks or maintenance issues.
• Project Department Support
  
  • Assist Landscape Architects with maintenance reports and related documentation.
  • Support the Quantity Surveyor team with maintenance claims and related documentation.
  • Maintain accurate records of project progress and activities.
• General Coordination & Administration
  
  • Serve as the main point of contact for internal teams and external clients/subcontractors.
  • Ensure all documentation, reports, and communication are complete and up to date.
  • Assist in project coordination to support smooth workflow between Housing and Project departments.
• Other Responsibilities
  
  • Take on any extra duties assigned by management and assist the team as needed.
• Ability to coordinate between multiple departments efficiently.

Requirements

• Degree in Business Administration, Project Management, Construction, or related field.
• 3-5 years of experience in project coordination, administration, or construction/housing operations.
• Strong organizational and multitasking skills.
• Good communication and interpersonal skills.
• Familiarity with landscape, housing, or construction projects.

Benefits

• Annual Bonus
• Medical Insurance
• Annual Salary Increment