Procurement Specialist

AMD Solutions; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading procurement firm in Selangor, Malaysia is seeking a Procurement Specialist to manage the sourcing of products and materials. Responsibilities include vendor evaluation, contract negotiation, and monitoring procurement-related expenses. Ideal candidates will have a Bachelor's Degree in Pharmacy and at least 1 year of relevant experience in a fast-paced environment, with excellent communication and analytical skills. This role offers opportunities for professional growth and continuous improvement of procurement functions.

Qualifications

• Minimum of 1 year of regulatory or relevant experience in a medical device, pharmaceutical company, or CRO.
• Ability to interpret complex data through strong scientific knowledge.
• Proactive and results-oriented approach to project management.

Responsibilities

• Manage supply of products and materials required by the company.
• Source and evaluate vendors; negotiate contracts and pricing.
• Analyze market trends and supplier performance for strategic sourcing.

Skills

Strong analytical skills

Excellent communication skills

Project management

Technical system proficiency

Creativity in problem solving

Education

Bachelor’s Degree in Pharmacy or equivalent

Tools

MS Office applications

Databases

Job description

Purchase supply of products and materials required by the company.

Determine the cost-effective sourcing options to achieve lowest total cost without compromising quality.

Source, evaluate, and interview vendors; negotiate contracts, pricing, and delivery terms.

Manage and maintain supply base to ensure continuity of supply.

Prepare requisitions and issue purchase orders in accordance with company procedures.

Track, monitor, and record purchase orders and delivery status.

Receive goods, verify accuracy against purchase orders, and document arrivals accordingly.

Monitor procurement-related expenses.

Analyze market trends, supplier performance, and delivery systems to support strategic sourcing decisions.

Organize and schedule procurements in a timely manner.

Calculate and monitor Days of Inventory on Hand (DOH) to assess inventory turnover and liquidity.

Monitor and analyze Days of Inventory on Hand (DOH) to assess inventory turnover, cash flow efficiency, and stock optimization, ensuring balanced inventory levels to support business demand.

Communicate supplier performance, costs, and inventory metrics to management.

Recommend new ideas and strategies; and implement new processes, systems, or improvement initiatives.

Ensure compliance to scorecard measurement systems to track values.

Operate equipment and systems in accordance with safety and operational procedures.

Communicate and coordinate effectively with vendors, internal stakeholders, and management to align procurement goals.

Perform any other procurement-related duties as assigned.

Other Requirements / Competencies

• Bachelor’s Degree in Pharmacy or equivalent.
• Minimum of 1 year of regulatory or relevant experience within a medical device, pharmaceutical company, CRO, or similar organization.
• Strong scientific knowledge/ capability, with the ability to interpret complex data while maintaining a clear understanding of the overall context through good analytical skills.
• Excellent written and verbal communication skills, with the ability to listen, articulate and advocate.
• Proactive, performance-driven, and results-oriented, and manage projects with ethical integrity.
• Competent in technical systems, including MS Office applications, databases, and effective online research platforms.
• Proven ability to manage multiple projects and deadlines in a fast-paced environment.
• Ability to identify compliance risks and elevate when necessary.
• Demonstrates both critical and creative thinking skills.
• Shows professionalism, respect, and accountability when working with Managers and the Executive Director.
• Highly self-disciplined, takes initiative and full ownership of assigned tasks.
• Willing to go the extra mile and deliver beyond expectations.