Procurement Officer

Wilhelmsen group; Kuala Lumpur; On-site; MYR 45,000 - 65,000; Full time

Job summary

An international maritime service provider seeks a Procurement Specialist to enhance supply chain effectiveness. The role includes mentoring staff, managing logistics according to SLA, and driving cost-efficient procurement practices. Candidates should have 3-5 years of experience in maritime purchasing or relevant qualifications, alongside strong negotiation and stakeholder management skills. Potential for a permanent position after 1 year.

Qualifications

• 3 - 5 years maritime purchasing experience.
• Degree/Diploma/FE Qualification or CIPS certification.
• Customer-focused with excellent command of English.

Responsibilities

• Mentor team members and ensure compliance with SLA.
• Manage procurement processes and coordinate with stakeholders.
• Identify opportunities for process improvements and cost savings.

Skills

Stakeholder Management

Procurement Knowledge

Analytical Skills

Negotiation Skills

Process Improvement Mindset

Education

Degree/Diploma in relevant field

CIPS certification

Tools

BASSnet

Salesforce

DocMap

Job description

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Main Responsibilities

Leadership.

• Mentor team members to ensure the best possible service in accordance with the SLA.

• Coach and train new staff equip them with knowledge that is required to conduct their day to day activities.

• Actively engage, contribute and support existing team initiatives supporting the GPS Strategy.

Operational Performance & KPI's.

• Ensure that all requisitions, quotes, purchase orders and invoices are processed in accordance with SLA provisions for GPS.

• Follow up and co-ordinate with all stakeholders to ensure that goods and services are provided as required.

• Comply with the 5 R's (Right product, Right quantity, Right place, Right time and Right price.)

• Ensure that clear audit trails and records are available to justify and back up all procurement decisions.

• Maintain BASSnet data to ensure that accurate KPI's can be produced.

Supply Chain Management / Logistics.

• Ensure goods and services are delivered according to the vessel schedules.

• Report any deviations and take action to re-route goods / services, if necessary, whilst minimizing any cost impact.

• Clear understanding of Incoterms.

• Look for supply chain efficiencies and opportunities to consolidate cargo to reduce costs.

Procurement Strategy.

• Support GPS Strategy.

Project Management.

• Work with colleagues, customers and suppliers to improve total cost performance and quality.

• Identify opportunities to optimize processes and procedures and present to senior managers for approval.

• Support sourcing projects.

Sourcing and Pricing.

• Identify and evaluate potential suppliers to ensure availability of items and ensure smooth operation onboard the vessel / rigs.

• Evaluate offers in accordance with GPS procurement procedures taking account of the urgency of the requirements, whilst always ensuring that WSM's standards of governance and audit trails are always maintained.

E-sourcing.

• Identify opportunities for e-sourcing and forward to Procurement Manager.

Supplier Relationship Management.

• Develop and share knowledge of WSM's global supplier base, establish relationships and maintain contacts with key suppliers worldwide.

Negotiation.

• Develop lowest landed cost mindset.

• Constantly refine negotiation skills with emphasis on achieving a 'win -win' for both parties.

• Continuously challenge suppliers on their existing prices to generate tangible savings.

• Constantly challenge prices within the Procurement Teams and ensure that offers are based on the lowest landed cost.

• Identify possible areas for improvement to reduce cost (e.g. payment terms, incoterms, delivery cost etc.)

Contract Management.

• Ensure compliance with GPS frame agreements, where applicable.

Responsible Procurement.

• When possible, ensure vendors comply with the standards set out in IMPA ACT

Financial Analysis.

• Ensure that all new vendors provide financial data and that this is reviewed prior to opening an account.

• Highlight any vendors who may be in financial difficulty to senior management.

Risk Management.

• Take steps to avoid delivery delays and monitor deliveries from vendors closely.

• Prioritize and take special measures to avoid off hire of vessels.

Data Analysis.

• Review vendor delivery performance monthly, identify and address any concerns.

Procurement Systems.

• Purchasing System expert user ( Bassnet , Salesforce, MYMPS, Procurement GIMS Guidelines.)

• Shipserv , ShipServ Pages & Reports, Ariba - Sourcing & CM, DOCMap.

Industry Knowledge.

• Detailed awareness of marine industry and key drivers that effect the business.

• Excellent working knowledge of marine suppliers, their markets and their competitors.

• Good working knowledge of technical / functional specifications.

Process Improvement (Kaizen Process Improvement - Process Waste Reduction Ideas.)

• Proactively suggest ways to improve service offered.

• Identify inefficiencies in processes and suggest improvements.

Qualifications

• 3 – 5 years Maritime Purchasing Experience from the maritime industry with significant procurement / logistics exposure.

• Or Degree / Diploma / FE Qualification / CIPS.

• Result Oriented, Sense of Initiative, Assertive, Solution Driven, Process Improvement Mind-set.

• Customer focused and excellent command of English.

• Strong Stakeholder Management.

• High Level of Drive and Determination.

• Solution first approach.

• Strong interpersonal skills - ability to get along with diverse personalities and cultures.

• Flexible, out-of-the box thinker who is comfortable working under pressure.

• Pro-active attitude with strong sense of ownership.

* Please note that this is a 1-year contract role with the possibility of conversion to a permanent position

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