Procurement Executive

Alpro Pharmacy; Seremban; On-site; MYR 100,000 - 150,000; Full time

Job summary

A pharmacy retailer in Negeri Sembilan seeks a Procurement Support Executive to assist with procurement operations. Responsibilities include preparing purchase orders, monitoring stock levels, and liaising with suppliers to ensure timely delivery. Candidates should hold a Diploma or Bachelor's in relevant fields, with proficiency in Microsoft Excel. This role offers opportunities for fresh graduates eager to learn in a dynamic environment.

Qualifications

• Fresh graduates encouraged to apply.
• Attention to detail and accuracy required.
• Interest in data reporting or analysis is a plus.

Responsibilities

• Support day-to-day procurement operations for stock replenishment.
• Prepare and process purchase orders accurately and on time.
• Monitor stock levels and escalate urgent cases when necessary.
• Update SKU status for accurate reporting.
• Liaise with suppliers for orders and timely delivery.

Skills

Microsoft Excel proficiency

Strong organizational skills

Effective communication skills

Ability to prioritize tasks

Education

Diploma or Bachelor’s Degree in relevant fields

Job description

Responsibilities

• Support day‑to‑day procurement operations to ensure smooth stock replenishment and effective coordination with suppliers.
• Prepare and process purchase orders accurately and on time to meet business needs.
• Monitor stock levels across warehouses using reports, and escalate urgent cases to the relevant teams or suppliers when necessary.
• Update SKU status within system to help maintain accurate and timely reporting.
• Liaise with suppliers on a regular basis to follow up on orders and ensure timely delivery.
• Work with suppliers and the logistics team to resolve receiving issues (such as costing, quantity, expiry, or barcode matters) in a timely manner.
• Manage product‑related inquiries through Fixit tickets and provide effective solutions to close cases.
• Respond to inquiries from outlets, suppliers, and internal teams in a professional and timely manner.
• Ensure supplier and item master data are kept accurate and up to date, including cost details, order units, and contract terms.
• Assist in managing trade return and credit note (CN) processes as part of routine procurement activities.
• Support budget‑controlled purchasing by working closely with Category Managers on purchase stops, recalls, and special deals.
• Review non‑moving SKUs regularly and propose solutions such as returns, corrections, or reallocations with suppliers to optimize stock holding.
• Monitor products nearing expiry and assist in planning promotions, reallocations, or returns to minimize stock loss.

Job Requirements

• Diploma or Bachelor’s Degree in Finance, Business Administration, Supply Chain, Business Intelligence, Analytics, or Statistics (fresh graduates are encouraged to apply).
• Growth mindset with eagerness to learn, apply common sense, and stay committed to the role. Training and guidance will be provided.
• Proficiency in Microsoft Excel (e.g., pivot tables, formulas, and data analysis).
• Strong organizational ability with good attention to detail and accuracy.
• Effective written and verbal communication skills for liaising with suppliers, outlets, and internal teams.
• Ability to manage multiple tasks, prioritize well, and meet deadlines in a dynamic environment.
• Internship, project experience, or exposure in administration, procurement, supply chain, or data/reporting functions will be an added advantage.
• Interest in data reporting or analysis (Business Intelligence) to support procurement reporting tasks is a plus.