Procurement & Contract Executive

Nazra Sdn Bhd; Kuala Terengganu; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading interior design company located in Kuala Terengganu is seeking a Procurement and Contract Executive to manage supplier relationships and contract administration. The ideal candidate will have a diploma or degree in a related field, along with at least 2 years of experience, preferably in the interior or construction industry. Strong negotiation and organizational skills are essential. This role involves ensuring cost efficiency and compliance in procurement activities within a dynamic team environment.

Qualifications

• Minimum 2 years of experience in procurement, contracts, or purchasing (interior & construction industry preferred).
• Familiar with procurement processes, contract terms, and cost control.
• Able to work independently and coordinate across departments.

Responsibilities

• Source, evaluate, and negotiate with suppliers and subcontractors.
• Prepare Purchase Orders (PO) and monitor delivery schedules.
• Assist in preparing, reviewing, and administering contracts.

Skills

Negotiation skills

Organizational skills

Attention to detail

Communication skills

Education

Diploma or Degree in Procurement, Quantity Surveying, Business Administration, or related field

Tools

Microsoft Excel

Microsoft Word

Procurement tracking systems

Job description

Company Description

Nazra Sdn Bhd is a leading interior design company based in Terengganu, specializing in transforming living and working spaces into inspiring environments. With offices in Kuala Terengganu and Kemaman, Nazra Sdn Bhd offers exceptional services tailored to meet the unique needs of clients. Known for its innovative approach, the company strives to deliver exceptional designs and impactful results. Join our dynamic team and be part of a company that values creativity and quality.

Role Summary

The Procurement and Contract Executive is responsible for sourcing materials and services, managing supplier relationships, preparing and administering contracts, and ensuring cost efficiency, compliance, and timely procurement in support of company operations and projects.

Key Responsibilities

Procurement & Purchasing

• Source, evaluate, and negotiate with suppliers and subcontractors to obtain the best price, quality, and delivery terms.
• Prepare Purchase Orders (PO), and monitor delivery schedules.
• Ensure materials, services, and equipment are procured according to project timelines and specifications.
• Maintain an updated supplier and price database.
• Coordinate with Operations, Production, Design departments on material requirements.

Contract Administration

• Assist in preparing, reviewing, and administering contracts, quotations, and agreements.
• Ensure contract terms, pricing, scope, and conditions are clearly documented and approved.
• Monitor contract compliance, variations, and claims.
• Maintain proper contract documentation, filing, and records.

Cost Control & Documentation

• Track procurement costs against budgets and approved quotations.
• Ensure procurement documentation complies with internal SOPs and audit requirements.

Coordination & Communication

• Liaise with suppliers, contractors, internal teams, and management.
• Resolve procurement or contract-related issues such as delays, discrepancies, or disputes.
• Support project teams during tendering, sourcing, and execution stages.

Compliance & Reporting

• Ensure procurement activities comply with company policies and applicable regulations.
• Prepare procurement reports, cost summaries, and contract status updates for management.

Requirements & Qualifications

• Diploma or Degree in Procurement, Quantity Surveying, Business Administration, Construction Management, or related field.
• Minimum 2 years of experience in procurement, contracts, or purchasing (interior & construction industry preferred).
• Strong negotiation, documentation, and organizational skills
• Familiar with procurement processes, contract terms, and cost control.
• Proficient in Microsoft Excel, Word, and procurement tracking systems.
• Able to work independently and coordinate across departments.

Key Competencies

• Cost awareness and negotiation skills.
• Attention to detail and contract accuracy.
• Time management and coordination.
• Ethical procurement practices.
• Clear communication and documentation.