Personal Secretary

Hunters International Sdn Bhd; Petaling Jaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading consultancy firm in Malaysia is seeking an organized Executive Assistant to support the Chairperson. The role involves managing schedules, facilitating communication, and ensuring compliance. Candidates should have a bachelor's degree and strong interpersonal skills. The salary range is MYR 5,000 - MYR 8,000.

Qualifications

• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to handle sensitive information with discretion.

Responsibilities

• Manage the Chairperson's calendar and scheduling.
• Act as the primary point of contact for the Chairperson.
• Facilitate communication between the Chairperson and stakeholders.
• Ensure the Chairperson is prepared for meetings.

Skills

Organizational skills

Time management

Communication skills

Proficiency in Microsoft Office Suite

Interpersonal skills

Ability to multitask

Education

Bachelor's degree in Business Administration, Communications, Nonprofit Management, or related field

Job description

Responsibilities

• Manage the Chairpersons calendar, scheduling meetings, appointments, and events.
• Act as the primary point of contact for the Chairperson, handling correspondence, phone calls, and emails
• Facilitate communication between the Chairperson and board members, staff, partners, and external stakeholders.
• Ensure the Chairperson is well-prepared for meetings with relevant materials and information.
• Follow up on action items from meetings and ensure timely completion.
• Maintain accurate and organized records of all foundation activities, meetings, and correspondence.
• Manage and update contact lists, databases, and filing systems.
• Ensure compliance with legal and regulatory documentation and record-keeping requirements.
• Liaise with Foundation Project Officers and Corporate Communication Team to understand and follow up on ongoing projects, ensuring the Chairperson is kept informed of progress and any issues that arise.
• Keep track of and maintain the filing and data retrieval system.
• All other ad-hoc tasks as assigned by the Chairperson.

Qualifications

• Education: Bachelors degree in Business Administration, Communications, Nonprofit Management, or a related field.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Strong interpersonal skills and the ability to work effectively with diverse groups of people.
• Ability to multitask and prioritize workload in a fast-paced environment.

Remuneration

MYR 5,000 - MYR 8,000

Consultant in charge