Personal Assistant to the Chief Executive Officer (CEO)

SPCI HELM Malaysia Sdn. Bhd.; Petaling Jaya; On-site; MYR 300,000 - 400,000; Full time

Job summary

A leading Malaysian company is seeking a Personal Assistant to the CEO, assisting with daily activities, travel logistics, and communications. The ideal candidate should hold a diploma or degree, with excellent organizational and communication skills. Fresh graduates are welcome to apply, as training will be provided. Strong command of English and Bahasa Malaysia is required, with Mandarin proficiency as an advantage. This role offers exposure to corporate operations and a competitive remuneration package.

Benefits

Competitive remuneration package

Supportive work environment

Exposure to senior-level operations

Qualifications

• Diploma or Degree in any discipline.
• Excellent command of English and Bahasa Malaysia; Mandarin proficiency is a plus.
• Fresh graduates are encouraged; training will be provided.

Responsibilities

• Manage the CEO’s calendar, appointments, and travel schedules.
• Prepare and handle correspondence, emails, and meeting materials.
• Organize travel logistics for the CEO.

Skills

Organization

Time Management

Communication Skills

Discretion

Interpersonal Maturity

Education

Diploma or Degree in any discipline

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Digital Collaboration Tools (Teams, Zoom)

Job description

Personal Assistant to the Chief Executive Officer (CEO)

The successful candidate will assist in managing the CEO’s daily activities, meetings, communications, travel, and expense claims, ensuring the CEO’s time and priorities are handled efficiently. This role reports to the Head of CEO Office and offers valuable exposure to senior-level coordination and business operations.

Fresh graduates are encouraged to apply, while candidates with prior experience in executive or administrative support roles will have an added advantage.

Key Responsibilities

• Manage the CEO’s calendar, appointments, and travel schedules.
• Prepare and handle correspondence, emails, meeting materials, and documents.
• Assist in meeting coordination, including scheduling, preparing agendas, taking minutes, and tracking follow-up actions.
• Liaise professionally with internal departments and external stakeholders.
• Organize travel logistics, including flight bookings, accommodation, and itinerary planning.
• Prepare, verify, and submit expense claims and reimbursements on behalf of the CEO.
• Maintain confidentiality in handling sensitive and high-level information.
• Support the Head of CEO Office in executive coordination and administrative matters.
• Assist in event planning, company functions, and official visits when required.
• Perform other ad hoc duties as assigned.

Qualifications & Requirements

• Diploma or Degree in any discipline.
• Fresh graduates are encouraged to apply; training will be provided.
• Prior experience in executive or administrative support will be an advantage.
• Excellent command of English and Bahasa Malaysia (Mandarin proficiency is an advantage).
• Strong organization, time management, and communication skills.
• High level of professionalism, discretion, and interpersonal maturity.
• Willing to travel locally and occasionally overseas when required.
• Able to work independently, handle multiple priorities, and meet deadlines.
• Able to work efficiently in a dynamic and fast‑paced environment, demonstrating flexibility and adaptability to changing priorities.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and digital collaboration tools (Teams, Zoom, etc.).

Why Join Us

Be part of a dynamic and professional executive office supporting the CEO.

Opportunity to gain hands‑on exposure to senior‑level decision‑making and corporate operations.

Supportive environment with guidance from the Head of CEO Office.

Competitive remuneration package.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Personal Assistant to the Chief Executive Officer?
• Are you willing to travel for this role when required?
• Which of the following Microsoft Office products are you experienced with?
• Do you have secretarial experience?
• Which of the following languages are you fluent in?

What can I earn as a Personal Assistant to the Chief Executive Officer