Personal Assistant to Director（Permanently based in Hong Kong）

SENGA AI ENTERPRISE; Sarawak; On-site; MYR 100,000 - 150,000; Full time

Job summary

A technology services company is seeking a Personal Assistant to the Director to manage administrative functions effectively. This role involves organizing calendars, coordinating meetings, and preparing documents. Ideal candidates should have a minimum of 2 years' experience as an executive assistant and be fluent in Mandarin. This position offers an exciting opportunity to contribute to the business's operational efficiency and involves a range of administrative tasks in a dynamic environment.

Qualifications

• Minimum 2 years of experience in a personal or executive assistant role.
• Excellent organizational and time-management skills.
• Proficient in using office productivity software.
• Strong communication and interpersonal skills.
• Discreet and professional with attention to detail.
• Flexible and proactive with a solution-oriented approach.
• Fluent in Mandarin, both written and verbal.

Responsibilities

• Provide administrative support to the Director.
• Coordinate meetings and manage calendars.
• Prepare and proofread documents and presentations.
• Conduct research and provide analysis.
• Handle travel arrangements.
• Serve as the primary point of contact for the Director.
• Assist with special projects as required.

Skills

Organizational skills

Time-management skills

Communication skills

Interpersonal skills

Discretion

Flexibility

Proficiency in Mandarin

Tools

Microsoft Office suite

Job description

Personal Assistant to Director（Permanently based in Hong Kong）

About the role

We are seeking a highly skilled and experienced Personal Assistant to join our dynamic team. As the Personal Assistant to the Director, you will play a crucial role in supporting the smooth operation of the business and ensuring the Director's time is managed efficiently. This is a full‑time, permanent position based in Hong Kong.

Responsibilities

• Providing comprehensive administrative and secretarial support to the Director, including managing calendars, coordinating meetings, and handling correspondence.
• Preparing and proofreading documents, reports, and presentations on behalf of the Director.
• Conducting research and providing analysis to support the Director's decision‑making process.
• Handling travel arrangements, including booking flights, accommodation, and arranging itineraries.
• Serving as the primary point of contact for the Director, screening and prioritising communications.
• Assisting with special projects and ad‑hoc tasks as required.

Qualifications

• Minimum 2 years of experience in a personal or executive assistant role, preferably within a corporate or professional services environment.
• Excellent organisational and time‑management skills, with the ability to prioritise tasks and meet deadlines.
• Proficient in the use of office productivity software, including Microsoft Office suite.
• Strong communication and interpersonal skills, with the ability to interact effectively with individuals at all levels.
• Discreet and professional, with a keen eye for detail and the ability to maintain confidentiality.
• Flexible and adaptable, with a proactive and solution‑oriented approach.
• Fluent in Mandarin, both written and verbal; fluency in English is an advantage.

Location

Hong Kong (permanent)