Personal Assistant to CEO

Talent Recruit; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A multinational corporation in Petaling Jaya is seeking a Senior Personal Assistant to support the Director with executive-level tasks, manage project timelines, and oversee event planning. The ideal candidate will have a minimum of 3 years of experience supporting C-suite executives and must be proactive and adaptable. Competitive perks include performance bonuses and healthcare benefits.

Benefits

Performance Bonus

Dental and Vision

Parking

Qualifications

• Minimum 3 years of experience in a high-level secretarial and administrative role.
• Proven ability to support C-suite executives with a deep understanding of their needs.
• Exceptional written and verbal communication skills in English.

Responsibilities

• Manage Director's expenses, calendar, and phone calls.
• Oversee claims processing and reimbursement.
• Organize travel plans and itineraries for the Director.

Skills

Communication skills

Stakeholder management

Adaptability

Proactivity

Job description

Overview

We are representing our is a multinational corporation thats incorporated since October 2020 an organisation is proudly headquartered in Malaysia, while others are spreading out across Southeast AsiaThailand, Indonesia and Taiwan.

Personal Assistant (Senior)

• Monday-Fri (10am to 7pm)
• Performance Bonus
• Dental and Vision
• Parking

Responsibilities

Executive-Level Support:

• Manage Director's expenses, calendar, and phone calls, ensuring efficient time allocation.
• Oversee claims processing and reimbursement.
• Facilitate business and personal arrangements for the Director.
• Proactively handle ad-hoc assignments from senior management.
• Coordinate all group meetings, maintaining accurate and accessible calendars.
• Conduct in-depth research to support Director's decision-making.
• Generate insightful reports and presentations.
• Liaise with internal and external stakeholders on company and personal matters, ensuring confidentiality.
• Prepare detailed meeting minutes, including action items and follow-ups.

Project & Event Management:

• Manage project timelines, ensuring timely updates from department heads.
• Coordinate and schedule appointments, meetings, and travel arrangements for the Director.
• Organize travel plans and itineraries, including flights, hotels, and ground transportation.
• Plan and execute corporate events, like annual dinners and company trips.

Overall:

• Perform additional duties commensurate with the position, as directed by the Director and Executive Assistant

Requirements

• Minimum 3 years of experience in a high-level secretarial and administrative role.
• Proven ability to support C-suite executives with a deep understanding of their needs.
• Exceptional written and verbal communication skills in English.
• Demonstrated ability to manage diverse stakeholders, navigating various personalities and communication styles.
• Proactive, resourceful, and highly adaptable with a strong sense of responsibility and responsiveness.
• Uphold strict confidentiality regarding Director's matters and prioritize their interests.

Qualified and interested candidates may apply online or email your updated resume to [e-mail].

Consultant in charge :

Alex | [e-mail] | 012 - 612 1287 (WhatsApp)