Personal Assistant cum Office Admin

JL Sarholding Sdn Bhd; Kuching; On-site; MYR 20,000 - 100,000; Full time

Job summary

A prominent company in Malaysia is seeking a Personal Assistant to provide high-level administrative support, manage office operations, and assist with travel logistics. The ideal candidate has a diploma in Business Administration, strong communication skills in English, Malay, and preferably Mandarin, and experience in a similar role. This position may require travel at short notice and proficiency in MS Office is essential.

Qualifications

• Proven experience as a Personal Assistant, Office Administrator, or similar role is preferable.
• Familiarity with travel logistics and corporate event planning is advantageous.
• Mandarin as an additional language is a plus.

Responsibilities

• Provide high-level administrative support to the director.
• Manage schedules and handle confidential correspondence.
• Oversee general office operations and supplies.

Skills

Excellent verbal and written communication skills in English

Strong organizational and time management skills

Ability to work independently

Education

Diploma or Degree in Business Administration or related field

Tools

MS Office (Word, Excel, Outlook, PowerPoint)

Job description

Key Responsibilities

• Provide high-level administrative and personal support to director.
• Manage schedules, calendars, meetings and appointment.
• Handle confidential correspondence and communication.
• Make travel arrangements and prepare details itineraries.
• Assist with personal tasks as required by the director.

Office Administrative Duties

• Oversee general office operations, supplies and maintenance.
• Organize and maintain office filling systems.
• Manage incoming calls, emails and correspondence.
• Ensure compliance with company policies and procedures.

Travel Support

• Accompany the director on business trips when necessary.
• Provide on-the-go administrative support during travel.
• Handle travel-related logistics such as bookings, meeting arrangements and expense reporting.

Requirements

• Diploma or Degree in Business Administration or related field.
• Proven experience as a Personal Assistant, Office Administrator, or similar role are preferable.
• Excellent verbal and written communication skills in English and Malay, Mandarin is an added advantage.
• Strong organizational and time management skills.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Ability to work independently and handle multiple tasks.
• High level to discretion and professionalism.
• Willingness to travel at short notice.
• Familiarity with travel logistics and corporate event planning.
• Mandarin is added advantage.

Applicant Questions

• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Personal Assistant?
• Which of the following Microsoft Office products are you experienced with?
• Are you willing to travel for this role when required?
• Do you have secretarial experience?
• Which of the following languages are you fluent in?