Personal Assistant

CACTUS LIFE SDN. BHD.; Shah Alam; On-site; MYR 20,000 - 100,000; Full time

Job summary

A fast-growing healthcare innovation company in Shah Alam, Malaysia, is seeking a Personal Assistant to the Executive Director. This role involves high-level coordination, stakeholder communication, and participation in board-level initiatives. The ideal candidate should have a minimum of 2 years of relevant experience, excellent Mandarin and English skills, and strong organizational abilities. The company offers competitive benefits including yearly bonuses and career development opportunities, all within a supportive work culture.

Benefits

Yearly bonus

Structured salary increments

13% EPF

Full Malaysia & Selangor Public Holidays

Employee development programs

Non-toxic work culture

Free parking

Clear career progression

Qualifications

• Minimum 2 years of experience as an Executive Assistant, Personal Assistant, or similar role.
• High discretion and ability to handle confidential information.
• Detail-oriented and capable of working independently under pressure.

Responsibilities

• Manage and coordinate the Executive’s daily calendar, meetings, travel arrangements, and itineraries.
• Prepare confidential reports, correspondence, presentations, and minutes of meetings.
• Act as liaison between the Executive and internal/external stakeholders.

Skills

Organizational skills

Communication skills

Multitasking skills

Mandarin proficiency

English proficiency

Education

Diploma/Degree or equivalent qualification

Tools

Microsoft Office

Google Workspace

Job description

About the Role
Join our visionary leadership team as a Personal Assistant to the Executive Director at MCM Group — a fast-growing healthcare innovation company driven by marketing, data and empathy. In this strategic role, you’ll be the Executive’s right hand, managing high-level coordination, stakeholder communications and execution of priority initiatives while gaining exposure to board-level decision making and future leadership opportunities.

What’s In It For You

• Yearly bonus & structured salary increments tied to performance
• 13% EPF + full Malaysia & Selangor Public Holidays
• Career acceleration with direct Executive exposure
• Employee development & professional training programs
• Non-toxic, people-first culture with real work-life balance
• Free parking provided
• Opportunity to present yourself & be recognized
• Clear career progression into Strategic, Ops or Executive Pathway

Working Schedule: Monday – Friday, 8.30am to 5.30pm

What You’ll Do

• Manage and coordinate the Executive’s daily calendar, meetings, travel arrangements, and itineraries.
• Prepare confidential reports, correspondence, presentations, and minutes of meetings.
• Screen and prioritize emails, calls, and documents requiring executive attention.
• Support follow-ups and execution of executive-led initiatives, project timelines, and departmental KPIs.
• Act as liaison between the Executive and internal/external stakeholders, ensuring smooth communication flow.
• Handle sensitive documents with strict confidentiality.
• Maintain filing systems and records (both physical and digital) for easy retrieval and traceability.
• Organize internal and external meetings, including board meetings, kick-off events, and training sessions.
• Prepare decks, reports, and materials in coordination with other departments.
• Manage special assignments, ad-hoc functions, and related duties as required.
• Oversee company and director’s social media accounts/website when needed.
• Undertake other duties as assigned by the Executive with prior notice.

Requirements

Must Have

• Minimum 2 years of experience as an Executive Assistant, Personal Assistant, or similar role.
• Diploma/Degree or equivalent qualification.
• Excellent command of Mandarin and English (Mandarin-speaking candidates preferred to liaise with Mandarin-speaking clients).
• High discretion and ability to handle confidential information.
• Strong organizational, communication, and multitasking skills.
• Proficiency in Microsoft Office, Google Workspace, and AI-based tools.
• Detail-oriented and capable of working independently under pressure.

Good to Have

• Familiarity with office equipment and applications (e.g. e-calendars, meeting tools).
• Positive attitude, problem-solving mindset, and eagerness to learn.
• Strong sense of ownership and initiative.