Personal Assistant

Rakan KKM Sdn Bhd; Selangor; On-site; MYR 60,000 - 80,000; Full time

Job summary

A dynamic professional services firm in Malaysia is seeking an experienced Personal Assistant to support the Chief Executive. Responsibilities include managing correspondence, coordinating meetings, and providing comprehensive assistance with utmost discretion. Ideal candidates should have over 10 years of experience in similar roles, with excellent communication, organisational, and time management skills. Proficiency in Microsoft Office Suite is required. Competitive compensation and opportunities for professional growth are offered.

Qualifications

• Minimum 10 years of experience as a Personal Assistant in a fast-paced, professional environment.
• Excellent communication and interpersonal skills, with the ability to interact with people at all levels of the organisation.
• Strong organisational and time management skills, with the ability to prioritise tasks and work under pressure.

Responsibilities

• Act as a first point of contact dealing with correspondence and phone calls.
• Proactively manage and coordinate the diary of the Chief Executive.
• Plan and organise travel and accommodation when required.
• Provide full personal assistant support and manage CEO’s personal and family-related matters.

Skills

Communication skills

Organisational skills

Time management

Tools

Microsoft Office Suite

Job description

Responsibilities

To act as a first point of contact dealing with correspondence and phone calls.

To proactively manage and coordinate the diary of the Chief Executive by prioritising and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.

Proactively manage and coordinate office priorities and related activities, monitoring timelines/to do list, deadlines, and resources to facilitate smooth and efficient execution within approved schedules.

Plan and organise travel and accommodation when required.

Maintain effective filing and data storage including emails and retrieval systems ensuring the needs of the Chief Executive are met.

To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the Chief Executive.

To service meetings of the Senior Management Team by drafting and collating papers and reports, preparing manageable agendas, taking minutes and following up on actions points.

Provide reports for senior management as required.

Undertake any other appropriate duties as required to support the Chief Executive to enable them to fulfil their role.

Carry out all the duties with complete discretion and a high regard for confidentiality.

Any other duties relevant to the needs of the organisation and as directed.

Manage and oversee the CEO’s personal and family-related matters with absolute discretion, confidentiality, and professionalism.

Qualifications

• Minimum 10 years of experience as a Personal Assistant in a fast-paced, professional environment.
• Excellent communication and interpersonal skills, with the ability to interact with people at all levels of the organisation.
• Strong organisational and time management skills, with the ability to prioritise tasks and work under pressure.
• Proficient in Microsoft Office suite, including advanced skills in Word, Excel, and PowerPoint.
• Strong organisation and follow-up skills and attention to detail and accuracy.
• Able to work efficiently under close supervision, managing multiple tasks and deadlines while maintaining accuracy, organisation, and professionalism.