Personal Assistant

Mixs Design Sdn Bhd; Seberang Perai; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading design company in Penang is seeking a Personal Assistant to provide full administrative and secretarial support to the management team. The ideal candidate will have a diploma or above in a relevant field and a minimum of 1–2 years of experience in a similar role. Fluency in Mandarin and English is essential for liaising with stakeholders. This position offers a stable working environment along with benefits such as EPF, SOCSO, and medical leave.

Benefits

EPF & SOCSO

Annual Leave

Medical Leave

Stable working environment

Qualifications

• Minimum 1–2 years of experience in a Personal Assistant / Admin / Executive Support role.
• Strong sense of responsibility, confidentiality, and professionalism.
• Able to work independently, meet deadlines, and adapt to urgent tasks.

Responsibilities

• Provide full administrative and secretarial support to the Director/Management.
• Manage daily schedules, calendar appointments, and meetings.
• Prepare reports, presentations, and official documents as required.

Skills

Fluent in Mandarin

Fluent in English

Microsoft Office proficiency

Excellent organization skills

Interpersonal skills

Education

Diploma or above in Business Administration or related field

Job description

Requirements

• Diploma or above in Business Administration, Secretarial Studies, or related field.
• Minimum 1–2 years of experience in a Personal Assistant / Admin / Executive Support role.
• Fluent in Mandarin and English (written & spoken) to liaise with internal and external stakeholders.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong sense of responsibility, confidentiality, and professionalism.
• Excellent organization, multi-tasking, and time management skills.
• Able to work independently, meet deadlines, and adapt to urgent tasks.
• Pleasant personality with good communication and interpersonal skills.

Responsibilities

• Provide full administrative and secretarial support to the Director/Management.
• Manage daily schedules, calendar appointments, meetings, and travel arrangements.
• Prepare reports, presentations, meeting minutes, and official documents as required.
• Coordinate communication between the Director and internal/external parties.
• Handle confidential information with discretion.
• Monitor and follow up on assigned tasks, projects, and deadlines.
• Organize and maintain filing systems, records, and documents.
• Assist in personal errands and other ad-hoc tasks assigned by the Director.

Benefits

• EPF & SOCSO
• Annual Leave & Medical Leave
• Stable working environment