Personal Assistant

TECHOM METAL SDN BHD; Seberang Perai; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading manufacturing company in Seberang Perai seeks an Executive Administrative Assistant to provide high-level administrative support to the director. The role includes managing travel arrangements, scheduling appointments, and acting as the primary contact for stakeholders. Candidates should have at least 1 year of experience in a similar role and proficiency in both English and Chinese. Strong organizational and time management skills are also essential, alongside proficiency in Microsoft Office applications. This position offers a chance to be part of a professional team dedicated to excellence.

Qualifications

• Minimum 1 year of experience in an executive-level administrative role.
• Strong ability to prioritize multiple tasks and meet deadlines.
• Ability to communicate effectively in English and Chinese.

Responsibilities

• Provide high-level administrative support to the director.
• Manage travel arrangements including flights and hotels.
• Act as the primary point of contact for the director.

Skills

Organisational skills

Time management

Communication skills

Microsoft Office proficiency

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Job description

Providing high-level administrative support to the director, including calendar management, email handling, and coordinating meetings.

Manage travel arrangements including flights, visas, hotels, transfers and travel itineraries

Acting as the primary point of contact for the director, liaising with internal and external stakeholders.

Assisting with the preparation of presentations, reports, and other documents as needed.

Maintaining and organising the director's filing system and other administrative records.

Managing diaries, organizing meeting, taking minutes and follow-up on actions items after meetings.

Scheduling appointments, maintaining an events calendar and sending reminders.

Prepare reports by collecting and anaylze information.

Assist director for daily office activities or operation

Any other tasks as assigned by Management.

Requirements

Minimum 1 year of experience in an executive-level administrative role.

Excellent organisational and time management skills, with the ability to prioritise multiple tasks and meet deadlines, , and ability to work independently, while also being a team player.

Strong written and verbal communication skills, with the confidence to interact with senior stakeholders.

Ability to communicate in both English and Chinese is preferred, as this position requires effective communication with a Chinese-speaking director.

Proficient in the use of Microsoft Office suite (Word, Excel, PowerPoint, Outlook)

Discreet and professional with a high level of integrity and confidentiality