Personal Assistant

Giovan Resources Sdn Bhd; Rawang; On-site; MYR 20,000 - 100,000; Full time

Job summary

A local resource management company in Rawang is seeking an Administrative Support Professional. The role involves providing comprehensive administrative assistance, managing executive calendars, and ensuring effective communication. Ideal candidates should have 1-2 years of relevant experience and proficiency in English, Mandarin, and Bahasa Malaysia. The company offers benefits such as EPF, SOCSO, and health insurance.

Benefits

EPF

SOCSO

Annual Leave

Medical Leave

Health Insurance

Qualifications

• Minimum of 1-2 years of relevant experience in administrative support or a similar role.
• Proficiency in English, Mandarin, and Bahasa Malaysia.

Responsibilities

• Provide comprehensive administrative support to ensure efficient office operations.
• Manage and maintain physical and digital filing systems.
• Handle incoming and outgoing communications, directing them appropriately.
• Coordinate and schedule appointments, meetings, and travel arrangements.
• Assist in the preparation of reports and presentations.
• Maintain office supplies and equipment, placing orders as needed.
• Support office management tasks and assist with facility maintenance.
• Assist in planning company events.

Skills

Proficiency in English

Proficiency in Mandarin

Proficiency in Bahasa Malaysia

Organizational skills

Communication skills

Job description

Provide comprehensive administrative support to ensure efficient office operations.

Manage and maintain executive calendars, scheduling appointments and meetings with precision.

Handle phone calls, emails, and correspondence, ensuring timely and professional communication.

Maintain organized record-keeping systems, both physical and digital, for easy retrieval of information.

Assist in the preparation of reports, presentations, and other documents as needed.

Coordinate travel arrangements, including flights, accommodations, and transportation.

Manage office supplies and equipment, ensuring availability and proper maintenance.

Greet and assist visitors, providing a welcoming and professional first impression.

Support office management tasks, including vendor management and invoice processing.

Facilitate communication between internal departments and external stakeholders.

Proficiency in English, Mandarin, and Bahasa Malaysia to effectively communicate with diverse stakeholders.

Minimum of 1-2 years of relevant experience in administrative support or a similar role.

Requirement

• Provide comprehensive administrative support to ensure efficient office operations.
• Manage and maintain executive calendars, scheduling appointments and meetings with precision.
• Handle phone calls, emails, and correspondence, ensuring timely and professional communication.
• Maintain organized record-keeping systems, both physical and digital, for easy retrieval of information.
• Assist in the preparation of reports, presentations, and other documents as needed.
• Coordinate travel arrangements, including flights, accommodations, and transportation.
• Manage office supplies and equipment, ensuring availability and proper maintenance.
• Greet and assist visitors, providing a welcoming and professional first impression.
• Support office management tasks, including vendor management and invoice processing.
• Facilitate communication between internal departments and external stakeholders.
• Proficiency in English, Mandarin, and Bahasa Malaysia to effectively communicate with diverse stakeholders.
• Minimum of 1-2 years of relevant experience in administrative support or a similar role.

Responsibility

• Provide comprehensive administrative support to ensure efficient office operations.
• Manage and maintain physical and digital filing systems, ensuring accurate record keeping and easy retrieval of information.
• Handle incoming and outgoing communications, including phone calls, emails, and mail, directing them appropriately and responding to inquiries in a timely manner.
• Coordinate and schedule appointments, meetings, and travel arrangements, including booking flights, accommodations, and transportation.
• Assist in the preparation of reports, presentations, and other documents, ensuring accuracy and adherence to company standards.
• Maintain office supplies and equipment, placing orders and coordinating repairs as needed.
• Support office management tasks, such as maintaining a clean and organized workspace, coordinating with vendors, and assisting with facility maintenance.
• Assist in the planning and execution of company events and activities.
• Provide support to other team members as needed, contributing to a positive and collaborative work environment.

Benefits

• EPF
• SOCSO
• Annual Leave
• Medical Leave
• Health Insurance