PERSONAL ASSISTANT

proficient expert management sdn bhd; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A management company in Kuala Lumpur is seeking a Personal Assistant to support the Director in daily operations, including managing schedules, coordinating meetings, and organising travel arrangements. The ideal candidate will possess a Diploma or Bachelor's degree in Business Administration and have at least 2-3 years of experience in a similar role. Strong organisational and communication skills are essential. This office-based position may require occasional travel and the ability to work beyond normal hours.

Qualifications

• Minimum Diploma/Bachelor’s Degree in Business Administration, Management, Communications or equivalent.
• Professional certifications in administration or secretarial work are an advantage.
• At least 2–3 years of working experience in a similar role.

Responsibilities

• Manage daily schedules, appointments, and calendar updates.
• Coordinate meetings, prepare agendas, and take minutes.
• Organise travel arrangements, including flight bookings and accommodation.

Skills

Excellent verbal and written communication skills

Strong organisational abilities

Proficiency in Microsoft Office

Ability to multitask

High level of integrity

Education

Minimum Diploma/Bachelor’s Degree in Business Administration

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Manage daily schedules, appointments, and calendar updates.

Coordinate meetings, prepare agendas, and take minutes.

Organise travel arrangements, including flight bookings, accommodation, transportation, and itineraries.

Draft, review, and manage emails, letters, memos, and official documents.

Handle confidential information with strict professionalism.

B. Operational Assistance

Assist with the preparation of presentations, reports, and briefing materials.

Coordinate with internal staff and external stakeholders on behalf of the Director.

Support company projects, follow up on deadlines, and ensure timely completion of tasks.

Conduct research and prepare summaries as requested.

Assist with basic accounting tasks such as invoice tracking, payment processing, and expense claims.

Maintain proper documentation and filing systems (digital & physical).

Support procurement activities, quotations, and vendor coordination.

D. Personal Tasks

Handle personal errands for the Director when required.

Manage household or personal appointments (if applicable).

2. Requirements

A. Qualifications

Minimum Diploma/Bachelor’s Degree in Business Administration, Management, Communications or equivalent.

Professional certifications in administration or secretarial work are an advantage.

Excellent verbal and written communication skills in English (additional languages are an advantage).

Strong organisational and time‑management abilities.

Proficiency in Microsoft Office (Word, Excel, PowerPoint) and digital productivity tools.

Ability to multitask, prioritise, and work under pressure.

High level of integrity, discretion, and professionalism.

Basic understanding of accounting processes (preferred).

C. Experience

At least 2–3 years of working experience in a similar role.

Experience working closely with senior executives is preferred.

3. Working Conditions

Office-based with occasional travel or off-site support.

Working beyond normal hours may be required depending on schedule demands.

Must be able to respond promptly to urgent matters.

Your application will include the following questions:

• What's your expected monthly basic salary?
• How many years' experience do you have as a Personal Assistant?
• Do you have previous invoicing experience?