Personal Assistant

DIADEM TRADING SDN. BHD.; George Town; On-site; MYR 20,000 - 100,000; Full time

Job summary

A dynamic trading company in George Town, Malaysia is seeking a Personal Assistant to manage the Director's daily administrative tasks. Key responsibilities include scheduling, travel arrangements, and handling confidential matters. The ideal candidate will have a diploma or degree in business studies, excellent communication skills in English, Mandarin, and Bahasa Malaysia, and the ability to multitask in a fast-paced environment. This role offers competitive benefits including group insurance and medical benefits.

Benefits

Medical Benefit

Group Insurance

Training

EPF

SOCSO

Qualifications

• Minimum diploma/degree in business studies, administration, management or equivalents.
• Excellent communication skills in English, Mandarin, and Bahasa Malaysia.
• Able to work under pressure and meet tight deadlines.

Responsibilities

• Manage the Director’s day-to-day administrative and operational matters.
• Make appointments, coordinate schedules, and handle general correspondence.
• Assist in organizing in-house and external events and training.

Skills

Excellent communication skills

Strong interpersonal skills

Ability to multitask

Proactive attitude

Resourceful

Education

Minimum diploma/degree in business studies/administration/management

Tools

Microsoft Office

Job description

Minimum diploma/degree in business studies/administration/management, secretarial or equivalents

Proactive, resourceful, responsible, responsive and flexible to changes

Excellent communication skills, both written and spoken in English, Mandarin and Bahasa Malaysia

Able to exercise a high degree of tact and professionalism when dealing with various situations

Strong interpersonal and management skills

Able to work under pressure and meeting tight deadlines

Positive thinker, IT literate with multi‑tasking abilities

Willing to travel, when required

Responsibility

Responsible in managing the Director’s day‑to‑day administrative and operational matters

Making appointments, travel arrangement/VISA, coordinating business schedules, itinerary, minutes of meeting, itinerary and general correspondence

Handling of personal and private/confidential matters for the Director and/or immediate family members of the Directors as instructed

Assist in organizing of in‑house and external events/roadshows/activities/training etc.

Willing to take on more job responsibilities when need arises

Undertake ad‑hoc assignments as and when required

Assist director for daily office activities or operation

Receive, direct and relay telephone, fax and email messages.

Medical Benefit

Group Insurance

Training

EPF

SOCSO

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What’s your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years’ experience do you have as a Personal Assistant?
• Are you willing to travel for this role when required?
• Do you have secretarial experience?
• Which of the following Microsoft Office products are you experienced with?
• Which of the following languages are you fluent in?