Outsourcing Coordinator

Ferrotec Power Semiconductor Malaysia; Kedah; On-site; MYR 100,000 - 150,000; Full time

Job summary

A semiconductor company in Kedah, Malaysia, is seeking a dedicated professional to manage customs documentation and subcontractor performance. Responsibilities include preparing necessary shipment documents, managing performance, maintaining records, and conducting data analysis for improvements. The ideal candidate should have a strong attention to detail, proactive communication skills, and basic proficiency in Microsoft Excel to ensure smooth operational processes and enhance performance.

Qualifications

• Attention to detail in all tasks.
• Proactive in escalating issues to senior staff.
• Ability to meet deadlines and manage multiple tasks.

Responsibilities

• Prepare Customs Documentation for outgoing shipments.
• Manage subcontractor performance.
• Handle discrepancies related to shipments.
• Maintain accurate records of shipping activities.
• Conduct data analysis for performance insights.
• Coordinate procurement and improve processes.

Skills

Attention to detail and accuracy

Positive work attitude

Time management

Adaptability to changing schedules

Clear verbal and written communication

Professional approach to vendors

Basic Microsoft Excel proficiency

Job description

Responsibilities

• Prepare all required Customs Documentation for outgoing shipments in compliance with local and international regulations.
• Subcontractor management & performance monitoring
• Handle any discrepancies or issues related to outgoing and incoming shipments
• Update and maintain accurate and up-to-date records of outsourcing activities, shipment tracking, PO status, ETDs and outgoing and incoming related activities in internal systems
• Conduct data analysis to uncover trends, gaps and develop actionable insights to improve subcon performance.
• Procurement coordination
• Continuous improvement & process optimization
• Strategic Planning (Subcon Side) & Stakeholder Engagement
• Undertake other role & responsibilities that are assigned by the company and immediate superior from time to time until full closure.

Requirements

• Attention to detail and accuracy in all tasks.
• Positive, proactive, and responsible work attitude.
• Proactive in escalating delays, discrepancies, or issues to senior staff.
• Openness to process improvement suggestions and adapting to workflow changes.
• Time management and ability to meet deadlines.
• Adaptability to changing schedules and priorities.
• Clear verbal and written communication skills for internal and external interactions.
• Professional approach when dealing with subcontractors or vendors.
• Basic proficiency in Microsoft Excel for data entry, tracking, and reporting.
• Ability to prioritize tasks and manage multiple tasks.