Operations Executive (ProVeg Malaysia)

ProVeg e.V.; Kuala Lumpur; Hybrid; MYR 100,000 - 150,000; Part time

Job summary

An international non-profit organization based in Kuala Lumpur is seeking an Operations Executive to ensure smooth operational processes and support sustainability initiatives. The role requires 1-2 years of experience in business operations and a relevant degree. This freelance contract offers a flexible hybrid working model, and the salary ranges from RM 3,500 to RM 4,500 per month depending on experience.

Benefits

Professional development support

Flexible working options

Impactful work contributing to sustainability

Qualifications

• 1-2 years of professional experience in business administration or operations.
• Proficient written skills in Malay and excellent English communication.

Responsibilities

• Serve as a communication link between stakeholders.
• Draft and distribute internal memos and newsletters.
• Support OKR tracking and summarize performance.
• Monitor project budgets and generate financial reports.

Skills

Organisational skills

Attention to detail

Communication skills

Budget monitoring

Education

Bachelor’s degree in sustainability, business administration, or related field

Tools

Performance tracking tools

Budgeting tools

Job description

Role Summary

We are seeking a highly organised, proactive Operations Executive to ensure smooth operational processes and support impactful advocacy initiatives. In this role, you will help shape a more sustainable future through operational excellence and effective stakeholder engagement. This is a mission‑driven role offering you the chance to drive positive change within ProVeg Malaysia and the broader food system.

Job Details

Reports to: Country Director, ProVeg Malaysia

Location: Greater Kuala Lumpur region / Hybrid remote

Hours: Full‑time (40h/week)

Employment type: freelance contractor

Contract duration: 1 year (with possibility for extension)

Salary: RM 3500‑4500 per month depending on experience (pro rata to working hours)

Responsibilities

Operational and Administrative Support (70%)

• Serve as a key communication link between stakeholders, partners, and internal team members.
• Draft, edit, and distribute internal memos, newsletters, and external press releases.
• Compile and maintain program activity and operational reports.
• Support OKR (Objectives and Key Results) tracking and summarize performance data.
• Monitor project budgets, track expenses, and generate financial reports.

Policy Advocacy and Institutional Engagement (30%)

• Assist in advancing plant‑based dietary policies and sustainable food initiatives.
• Support the development of partnerships with institutions, encouraging plant‑based meal adoption.
• Assist in organising campaigns, events, and workshops to promote sustainable eating.

Qualifications

Required:

• At least 1-2 years of professional experience in a relevant role (business administration, business operations).
• Bachelor’s degree in sustainability, business administration, communications, or a related field.
• Strong organisational skills with excellent attention to detail.
• Experience with performance tracking, reporting, and budgeting tools.
• Excellent written and verbal communication skills in English.
• Proficient written skills in Malay.
• Passion for plant‑based advocacy and sustainability.
• Ability to thrive in a dynamic, mission‑driven environment.

Preferred:

• Prior experience in advocacy, NGOs, SDGs, ESG or food sustainability initiatives.
• Familiarity with OKR frameworks and financial monitoring systems.

Benefits of working with us

• Impact: Your work will directly contribute to shifting Malaysia’s food system towards a more sustainable future.
• Growth: We support professional development and encourage internal career progression.
• Flexibility: Hybrid remote working options (mainly working remote, monthly in‑person meetings required) and a results‑driven environment.
• Community: Join a passionate, supportive team working toward a more sustainable, compassionate world.

When?

Application deadline: open until filled
Start date: as soon as possible

Further information

Our Application Procedure

The next steps in the application process may include:

• A general online assessment (UCAT, EPP)
• An online interview with the People & Culture team
• An online interview with the MY Director
• Optional: Job‑specific online trial assignments