Officer, Tenancy Administration (URGENT HIRING)

FastJobs; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading recruitment service provider in Kuala Lumpur is urgently hiring an Officer for Tenancy Administration. The role involves preparing tenancy documentation, maintaining records, and liaising with relevant departments for support. The ideal candidate should have a Bachelor's degree, at least 2 years of relevant experience, and proficiency in both English and Bahasa Malaysia. Strong organizational skills and experience with tenancy management systems are essential. This is an opportunity to join a dynamic team in a key administrative function.

Qualifications

• Minimum 2 years of experience in tenancy management.
• Experience using and maintaining a Tenancy Management System.
• Advanced PC skills required.

Responsibilities

• Prepare pre-tenancy and post-tenancy documents.
• Maintain tenancy records and landlord details.
• Liaise with departments for rental-related documents.

Skills

Proactive attitude

Strong organizational skills

Good time management skills

Understanding of English

Understanding of Bahasa Malaysia

Experience with TMS

Education

Bachelor's Degree/Post Graduate Diploma

Tools

Microsoft Office

SAP

Job description

Officer, Tenancy Administration (URGENT HIRING)

• Preparation of pre-tenancy and post-tenancy matters such as registration of sites, issuance of Letters of Offer, letter of interest, renewal notices, other related correspondences and preparing Tenancy Agreements
• To maintain effective tenancy administration, landlord details, tenancy details, deposit records, maintaining and updating all rental records into the Tenancy Masterlist.
• Compile requirement documents and follow-ups with respective /landlords/negotiators when needed
• Liaise with inter-department for supporting documents related to rental payment, utilities, license and renovation permit application
• Filing and scanning of documents for renewal/new stores
• IWK bills, record & payment requisition
• Preparation of documents for utilities application
• Keeping up-to-date payment record of IWK bills QR & Assessment for company properties
• Submit scanned TA to LHDN & prepare requisition of stamping fees
• Arrange posting/courier and tracking of letters/documents
• Prepare Notice of Change of Ownership, Notify our finance and update data in EWS system.

JOB REQUIREMENTS

• Bachelor's Degree/Post Graduate Diploma
• At least 2 years (s) of working experience in tenancy management and must have experience using & maintaining TMS (tenancy management system) or experience in using systems for managing tenants/landlords record
• Proactive with a positive attitude, independent, strong organizational & good time management skills.
• A good understanding and command of English and Bahasa Malaysia
• Advanced PC user: Microsoft Office & basic knowledge in using SAP will be an added advantage.