OFFICER (MALAYSIA)

DXN Holdings Bhd; Alor Setar; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading firm in Malaysia is looking for a candidate to manage staff claims, assist with expatriate hiring, and provide general HR support. Responsibilities include processing claims, coordinating visa applications, and supporting IT requisitions. Candidates should possess a diploma or degree in Human Resource Management and have strong organisational skills. Fluency in English and Bahasa Malaysia is required. This role offers an opportunity for fresh graduates to enter the HR field with comprehensive hands-on experience.

Qualifications

• Diploma/Degree in Human Resource Management or related field required.
• Fresh graduates with strong interest in HR encouraged to apply.
• Strong organisational skills and attention to detail are necessary.

Responsibilities

• Check and process staff claims according to company policies.
• Assist in expatriate hiring and visa processing.
• Manage telecommunication and IT requisitions.
• Serve as backup for travel arrangements.
• Provide administrative support for HR functions.

Skills

Organisational skills

Attention to detail

Confidentiality handling

Communication skills (English & Bahasa Malaysia)

Education

Diploma/Degree in Human Resource Management or related field

Job description

Job Responsibilities

Staff Claims & Medical Claims Administration

• Check, verify, and process all staff claims and medical claims in accordance with the Employee Handbook and company policies.
• Maintain proper documentation, filing, and record-keeping for audit and reporting purposes.
• Assist in resolving claim-related queries from employees.
• Handle monthly utilities and amenities bills (e.g., electricity, water, internet, office subscriptions, etc.).
• Ensure timely verification, processing, and submission to Finance for payment.
• Keep systematic records for tracking, monitoring, and budgeting purposes.

Expatriate Affairs & Visa Processing

• Assist in expatriate hiring matters including document preparation, coordination with relevant authorities etc.
• Manage visa applications, renewals, and compliance requirements.
• Liaise with agencies, government bodies, and internal stakeholders to ensure smooth processing.

Telecommunication & IT Requisition

• Process requests for telecommunication and IT services (e.g., mobile lines, internet, SIM cards, company devices).
• Coordinate with service providers and internal IT teams to ensure timely activation and support.
• Maintain accurate records of telecommunication usage and approvals.

Travel Arrangements (Backup Role)

• Serve as a backup personnel for flight and accommodation arrangements for local and international travel.
• Assist in booking transportation, lodging, itinerary preparation, and ensuring travel-related approvals are in place.

General HR & Administrative Support

• Provide ad hoc administrative support and carry out tasks assigned by the superior from time to time.
• Support GA-related functions such as office coordination and staff welfare arrangements when required.

Requirements

• Diploma/Degree in Human Resource Management, Business Administration, or related field.
• Fresh graduates with strong interest in HR are encouraged to apply.
• Strong organisational skills, attention to detail, and ability to handle confidential information.
• Good communication skills (English & Bahasa Malaysia).
• Able to work independently with minimal supervision.

Additional Information

• Country: MALAYSIA
• Department: GROUP HUMAN RESOURCES
• Work Location: No.113, Bandar Stargate,Lebuhraya Sultanah Bahiyah,Alor Setar