Office Assistant

II-VI UK, Ltd.; Ipoh; On-site; MYR 20,000 - 100,000; Full time

Job summary

A global manufacturing company in Ipoh is seeking an Administrative Support role to assist NPI Engineering Directors and manage procurement activities. The candidate must have a Diploma in an Administration-related field and 3-5 years of relevant experience, with proficiency in Microsoft Word and Excel. Strong communication and organizational skills are essential. This full-time position is 100% onsite in Perak, offering stability and opportunities for growth.

Qualifications

• 3–5 years related working experience required.
• Mandarin speaking is an advantage.
• Candidates without experience may be accepted under certain conditions.

Responsibilities

• Provide administrative support to NPI Engineering Directors.
• Manage procurement activities for engineering equipment.
• Support coordination of events arranged by Engineering Directors.

Skills

Microsoft Word

Microsoft Excel

Interpersonal skills

Analytical skills

Negotiation skills

Education

Diploma in Administration-related field

Job description

• Provide administrative support to NPI Engineering Directors.
• Handle procurement activities, including raising Purchase Requisitions (PR) for engineering equipment, tools, and related purchases.
• Manage stationery supplies for the department.
• Support coordination and organization of events arranged by the Engineering Directors.
• Assist in communication and coordination for engineering projects as needed.
• Perform additional duties such as document management, meeting coordination, and basic IT/equipment support on an as‑needed basis.
• To prioritize and raise Purchase Requisitions for engineering activities based on project needs and urgency.
• To decide vendors for stationery supplies based on cost‑effectiveness and quality.

Job Requirements

• Diploma in any Administration‑related field or equivalent.
• 3 – 5 years related working experience.
• Candidates without appropriate experience may be accepted by the hiring manager subject to job nature, availability of buddy, duration of learning, etc.
• Proficiency in Microsoft Word & Excel.
• Strong oral and written communication skills, interpersonal skills and analytical skills.
• Organizational Skills, strong communication and interpersonal skills; analytical skills; resourceful; negotiation skill.
• Mandarin speaking is an advantage.

Working Conditions

• This role is 100% onsite.

Culture Commitment

Integrity – Create an Environment of Trust

Collaboration – Innovate Through the Sharing of Ideas

Accountability – Own the Process and the Outcome

Respect – Recognize the Value in Everyone

Enthusiasm – Find a Sense of Purpose in Work

Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

About Us

Coherent is a global leader in lasers, engineered materials and networking components. We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets.

Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard‑work through a competitive compensation program. It’s an exciting opportunity to work for a company that offers stability, longevity and growth. Come Join Us!

Note to recruiters and employment agencies: We will not pay for unsolicited resumes from recruiters and employment agencies unless we have a signed agreement and have required assistance, in writing, for a specific opening.

About the Team

Coherent Malaysia (formerly known as II‑VI Incorporated) began operations in 2001 through the incorporation of Finisar Malaysia with 300 headcounts, now employs over 3000 employees. Ipoh’s assembly and test site for optical components, transceivers, and wavelength management equipment remains committed to the expansion of Coherent Corporation, accelerated by the growth of next generation products to meet the increasing demands for network bandwidth and data storage.

Job Info

• Job Identification 2008755
• Posting Date 10/04/2025, 03:36 AM
• Degree Level Diploma
• Job Schedule Full time
• Locations Plot 1 Kinta Free Industrial Zone, Chemor, Perak, 31200, MY