Office Admin/ Admin Assistant

AdTech Innovation; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A dynamic tech company in Kuala Lumpur seeks a reliable and proactive Office Admin to manage daily administrative needs. Responsibilities include clerical duties such as filing and data entry, managing front desk operations, and supporting internal events. Ideal candidates should have a diploma and 1-2 years of experience in admin or customer service roles, or be strong fresh graduates. Proficiency in basic office software and excellent communication skills are a must. Join us for a rewarding opportunity in a vibrant work environment.

Qualifications

• Proven experience (1-2 years) in admin, clerical, or customer service roles preferred.
• Fresh graduates with strong organizational skills are encouraged to apply.
• Excellent communication skills to handle front-desk interactions.

Responsibilities

• Perform routine clerical duties such as filing, scanning, photocopying, and data entry.
• Be the first point of contact for the company, handling all incoming calls.
• Help organize internal events such as staff birthday celebrations and team lunches.

Skills

Organizational skills

Excellent communication

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Proficiency in Microsoft PowerPoint

Education

Diploma in any related field

Job description

We are looking for a reliable, proactive, and friendly Office Admin to manage the day-to-day admin needs of our office. This role is essential for maintaining a smooth, functional, and organized workplace. The ideal candidate will primarily handle basic, simple daily tasks, manage the front desk and assist with internal event coordination.

Key Responsibilities

General Admin & Day-to-Day Tasks

• Perform routine clerical duties such as filing, scanning, photocopying, and data entry.
• Manage incoming and outgoing mail and deliveries (couriers).
• Maintain and organize office supplies inventory, ensuring all necessary items are stocked.
• Assist in scheduling and coordinating basic internal meetings.
• Handle simple procurement tasks, such as ordering stationery or pantry supplies.
• Other ad‑hoc tasks as requested.

Front Desk Management

• Be the first point of contact for the company, handling all incoming calls professionally and directing them to the appropriate party.
• Welcome and register visitors and guests, ensuring a positive first impression.
• Maintain the cleanliness and organization of the reception area.

Internal Event Support

• Help organize internal events such as staff birthday celebrations, team lunches, or small gatherings.
• Assist with coordination, budgeting, and setup for small‑scale events.
• Source and arrange catering, decorations, and necessary materials for events.

Requirements & Qualifications

• Proven experience (1-2 years) in admin, clerical, or customer service roles is preferred. Fresh graduates with strong organizational skills are also encouraged to apply.
• Minimum qualification: Diploma in any related field.
• Proficiency in basic office software (Microsoft Word, Excel, PowerPoint).
• Excellent communication skills to handle front‑desk interactions.
• High level of professionalism, reliability, and punctuality.
• Ability to handle multiple tasks simultaneously with a proactive and cheerful attitude.