Office Admin

MIMOS Berhad; Kuala Lumpur; On-site; MYR 35,000 - 50,000; Full time

Job summary

A technology company in Kuala Lumpur is looking for an Executive Assistant to provide comprehensive support to the CEO. The role includes managing the CEO's calendar, coordinating communications, and liaising with departmental heads to ensure smooth operations. Ideal candidates will have a diploma or degree, 1-4 years of experience, and strong organizational skills. Competitive benefits offered.

Qualifications

• Minimum of 1-4 years of experience in Information Technology, Finance, Administration, or related fields.

Responsibilities

• Manage CEO’s calendar, meetings, appointments, and travel arrangements.
• Prepare and coordinate internal and external communications.
• Liaise with departmental heads for administrative matters.
• Organize documentation and filing systems.
• Coordinate logistics for senior management sessions.

Skills

Good written and verbal communication

Good organizational and multitasking abilities

High discretion and confidentiality

Interpersonal skills to engage with cross-functional teams

Proactive, adaptable, and detail-oriented

Education

Diploma or Bachelor’s degree in Engineering, IT, Marketing, Finance, or Business Management

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Calendar and travel management

Event coordination

Job description

Overview

Job Responsibility

Job Purpose
To provide comprehensive executive support to the CEO and overall administrative coordination across departments. The role ensures smooth functioning of executive operations, facilitates internal and external communication, and supports strategic and operational initiatives.

Responsibilities

• Manage CEO’s calendar, meetings, appointments, and travel arrangements.
• Prepare and coordinate internal and external communications
• Liaise and coordinate with all departmental heads for administrative and strategic matters.
• Organize and manage documentation, filing systems, and confidential information.
• Support planning, scheduling, and logistics for senior management sessions, and key events.
• Follow up on tasks assigned by CEO and ensure timely completion.
• Provide general administrative and office management support.
• Act as the central liaison for all inter-departmental coordination.

Qualifications

• Possess minimum Diploma or Bachelor’s degree in Engineering, Information Technology, Marketing, Finance, Business Management and any other related academic background.

Experience & Skills

• Minimum of 1-4 years of experiences in Information Technology, Finance, Administration, and any other related fields.

Technical Skills

• MS Office (Word, Excel, PowerPoint, Outlook)
• Calendar and travel management
• Office administration and document control
• Report and presentation preparation
• Event coordination

Soft Skills

• Good written and verbal communication
• Good organizational and multitasking abilities
• High discretion and confidentiality
• Interpersonal skills to engage with cross-functional teams
• Proactive, adaptable, and detail-oriented

Experience

• Minimum of 1-4 years of experiences in Information Technology, Finance, Administration, and any other related fields.

Benefits

The incumbent is accountable for ensuring the efficient coordination and execution of executive-level administrative support to the CEO, including managing the CEO’s calendar, appointments, meetings, and travel arrangements. This role is responsible for the timely preparation and dissemination of internal and external communications, maintaining organized documentation and filing systems, and liaising with departmental heads on administrative matters. The incumbent is also expected to coordinate planning and logistics for senior management sessions and key corporate events, follow up on tasks delegated by the CEO to ensure timely completion, provide general office administration support, and serve as the central liaison for inter-departmental coordination to support seamless operational alignment across the organization.