Legal & Compliance Officer & Foundation Secretary

PERSOL; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

A reputable firm in Kuala Lumpur is seeking a Legal & Compliance Officer to oversee legal documentation, support compliance strategies, and manage board affairs. The role requires a strong grasp of legal and regulatory issues, along with excellent organization skills. Candidates should hold a law degree with proficiency in drafting legal agreements and maintaining compliance documentation. This is an opportunity to drive ethical standards and governance processes within the firm.

Qualifications

• Proficient in drafting and negotiating commercial agreements.
• Strong understanding of legal compliance and governance.
• Excellent communication and interpersonal skills.

Responsibilities

• Draft and negotiate various legal documents.
• Support compliance and ethics strategies within the organization.
• Organize and manage board meetings and documentation.

Skills

Drafting and negotiating legal documents

Understanding of compliance and governance

Strong communication skills

Risk management strategies

Education

Degree in Law or related field

Job description

Legal & Compliance Officer & Foundation Secretary

Location: KL
Contract duration: 2 years

Key Responsibilities – Legal & Compliance Officer

• Draft and negotiate commercial and non-commercial agreements, letters, and legal documents.
• Provide administrative support for legal documentation.
• Assist with litigation, employment matters, fundraising, trademarks, and related initiatives.
• Develop, maintain, and review internal policies and processes on legal matters.
• Advise on applicable laws and regulatory requirements for the foundation entity and ensure statutory compliance.
• Liaise with internal and external stakeholders on legal issues.

Compliance & Governance

• Support the implementation of a compliance and ethics strategy, including anti‑bribery and corruption (ABAC) policies, integrity framework, and risk mitigation.
• Monitor and report on compliance activities, embedding ethics across business functions.
• Continuously improve compliance processes and systems through technology and innovation.
• Conduct periodic corruption risk assessments and ensure controls are in place.
• Oversee approval processes, ensuring business activities comply with internal policies and external regulatory requirements.

Foundation Secretary

• Governance & Compliance
  • Ensure adherence to all legal and regulatory obligations, including charity, corporate, or non‑profit laws.
  • Maintain and update constitutional documents (e.g., trust deed, bylaws, articles of association).
  • Provide governance guidance to the Board of Trustees and senior management.
  • Keep abreast of legal and regulatory developments affecting the foundation.
• Board Affairs
  • Organize board meetings: set agendas, schedule, distribute papers, and prepare materials.
  • Record and distribute accurate minutes; track action items to completion.
  • Support the Chairperson and board members in governance processes and decision‑making.
  • Maintain a register of trustees and key stakeholders.
• Records & Documentation
  • Maintain statutory registers (trustees, members, conflicts of interest, etc.).
  • Safeguard critical legal, financial, and governance documents.
  • Prepare and file annual returns, statutory filings, and compliance reporting with regulatory bodies.
• Communication & Liaison
  • Serve as primary contact between the Board, management, regulators, and external stakeholders.
  • Handle formal correspondence on behalf of the foundation as needed.
• Risk Management & Ethics
  • Identify governance risks and develop mitigation strategies.
  • Promote ethical standards, transparency, and accountability across the organization.