Junior Office Assistant

Association of Natural Rubber Producing Countries (ANRPC); Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A regional organization for rubber producers based in Kuala Lumpur is looking for a Junior Office Assistant. The role involves assisting the Secretary-General, managing reception duties, handling communications, maintaining records, and updating website content. Candidates should possess a diploma in English and computer applications with at least two years of clerical experience. If you're skilled in drafting and familiar with MS-Office, we encourage you to apply for this vital position.

Qualifications

• Diploma or equivalent in English language and skills in drafting.
• Diploma or equivalent in computer applications, including MS-Office.
• At least two years of experience in clerical and secretarial jobs.

Responsibilities

• Assist the Secretary-General.
• Manage the Secretariat’s reception.
• Distribute communications to staff members.
• Maintain office records and files.
• Handle website content and social media updates.

Skills

English language proficiency

Computer applications skills including MS-Office

Clerical and secretarial skills

Education

Diploma in English or equivalent qualification

Diploma in computer applications

Job description

Association of Natural Rubber Producing Countries (ANRPC) – Kuala Lumpur, Kuala Lumpur

A diploma or equivalent qualification in English language or other credentials authenticating skills in drafting and not in English.

A diploma or equivalent qualification in computer applications or other credentials authenticating skills in computer applications including MS-Office.

At least two years of experience in clerical and secretarial jobs.

Candidates Having Any of the Following Qualifications or Experience:

• Experience in working with international organizations or servicing meetings, events and gatherings involving international participants.
• Experience in working as personal secretary to senior officials or executives.

Job Description of Junior Office Assistant (JOA)

• Assist the Secretary-General in undertaking his/her functions.
• Be in charge of the Secretariat’s reception, which includes attending to telephone calls/fax messages and receiving incoming posts and e-mails.
• Submit communications and documents to staff members concerned.
• Dispatch letters from the Secretariat and maintain their records properly.
• Be in charge of purchasing stamps and maintaining daily accounts of postage expenses, secretariat’s mailbox (email accounts).
• Undertake clerical jobs, including word processing and data entry works.
• Assist in servicing ANRPC meetings.
• Produce copies of working papers, reports and other documents relating to meetings.
• Make necessary arrangements for staff meetings and prepare draft report of each meeting.
• Keep office records and files in proper order.
• Maintain the Documentation Centre in the Secretariat in proper order.
• Assist in subscribing to periodicals and purchasing publications.
• Be in charge of Secretariat’s housekeeping by liaising with relevant service providers and LGM Properties.
• Assist Economist and Senior Economist in discharging their duties.
• Manage and update the content of ANRPC’s website and social media accounts (LinkedIn). Content drafting, sharing useful information, uploading relevant rubber market news on daily basis, updating the website content on members’ pages as required.
• Maintain and record the daily rubber futures prices across key exchanges (OSE, SHFE and SICOM).
• Manage and check the ANSEC mailbox on daily basis.
• Draft emails / letters where needed.
• Any other duties that may be assigned from time to time.