Junior Assistant to Director

Sandkat Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A fast-growing 4x4 and suspension brand in Kuala Lumpur seeks an Assistant to the Director to support operations, supplier management, and logistics. The ideal candidate will have a Diploma or Degree in Business Administration, 1–3 years of relevant experience, and be fluent in English, Bahasa Malaysia, and Mandarin. This multi-functional role demands strong coordination skills and the ability to handle multiple responsibilities independently. Opportunities for professional growth are available in this dynamic environment.

Qualifications

• 1–3 years of experience in sales support, operations, or administrative roles.
• Detail-oriented, organized, and proactive.
• Able to handle multiple responsibilities and work independently.

Responsibilities

• Coordinate order processing, stock allocation, and delivery with logistics providers.
• Monitor shipment status and resolve issues with warehouse and courier partners.
• Liaise with suppliers to manage order status and lead times.
• Support finance team with invoicing, payment tracking, and document filing.
• Manage the Director’s calendar, meetings, and travel plans.

Skills

Fluent in English

Fluent in Bahasa Malaysia

Fluent in Mandarin

Strong coordination skills

Proficient in Excel

Proficient in Google Sheets

Familiar with ERP tools

Education

Diploma or Degree in Business Administration

Tools

ERP tools (Odoo is a plus)

Job description

Why Join Sandkat Malaysia?

• Be part of a fast-growing 4x4 and suspension brand with regional operations
• Gain exposure to supply chain, operations, and cross-border coordination
• Work closely with senior management in a dynamic and agile environment
• Opportunities for growth in operational and managerial roles

Role Overview

As an Assistant to the Director at Sandkat Sdn Bhd, you will play a critical role in supporting daily operations related to sales support, supplier management, warehousing, logistics, and finance. You will act as a bridge between the Director and internal departments to ensure operational efficiency and support the company’s ongoing productivity improvement projects. This is a multi-functional role suitable for someone who is detail-oriented, organized, and proactive.

Key Responsibilities

Sales & Logistics Coordination

• Coordinate order processing, stock allocation, and delivery with logistics providers
• Monitor shipment status and support issue resolution with warehouse and courier partners
• Support sales and inventory reporting to ensure timely decision-making

Supplier & Warehouse Management

• Liaise with local and overseas suppliers to manage order status and lead times
• Track incoming shipments and update internal systems with accurate stock dataAssist with warehouse communication to ensure proper stock handling and allocation

Finance & Documentation

• Support finance team with invoicing, payment tracking, and document filing
• Maintain cost records for freight, warehousing, duties, and supplier payments
• Prepare and organize contracts, purchase orders, and shipping documents

Director & Administrative Support

• Manage the Director’s calendar, meetings, and travel plans
• Prepare internal meeting briefs, take minutes, and track action items
• Coordinate with other departments to support Director-driven projects and communications

Requirements

• Diploma or Degree in Business Administration, Logistics, or related field
• 1–3 years of experience in sales support, operations, or administrative roles
• Fluent in English, Bahasa Malaysia, and Mandarin (spoken and written)
• Proficient in Excel, Google Sheets, and ERP tools (Odoo is a plus)
• Strong coordination skills and attention to detail
• Able to handle multiple responsibilities and work independently