Human Resources Supervisor

Hi-P International; Kulim; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading multinational company located in Kedah, Malaysia, is seeking an HR Administrator to manage recruitment, onboarding, training, and compliance processes. Key responsibilities include posting job ads, screening candidates, coordinating training sessions, and ensuring adherence to HR policies. The ideal candidate will support both employee engagement initiatives and administrative functions to enhance the workplace environment. This position offers the chance to contribute significantly to HR operations and company culture.

Responsibilities

• Prepare and post job advertisements across various platforms.
• Screen resumes, shortlist candidates, and schedule interviews.
• Manage the onboarding process including orientation, access setup, and first‑day arrangements.
• Handle offboarding processes including exit interviews, clearance, and asset return.
• Coordinate internal and external trainings (HRD Corp claim, quotations, attendance).
• Support payroll activities by preparing attendance data or monthly claims.
• Manage office needs such as stationery, utilities, vendors, assets, and maintenance.
• Assist with employee surveys or engagement initiatives.

Job description

1. Talent Acquisition & Recruitment

• Prepare and post job advertisements across various platforms.
• Screen resumes, shortlist candidates, and schedule interviews.
• Conduct pre‑screening interviews or coordinate interviews with hiring managers.
• Prepare offer letters, employment contracts, and onboarding documents.

2. Onboarding & Offboarding

• Manage the onboarding process including orientation, access setup, and first‑day arrangements.
• Prepare and maintain HR documents such as personal files and onboarding checklists.
• Handle offboarding processes including exit interviews, clearance, and asset return.

3. Training & Development

• Coordinate internal and external trainings (HRD Corp claim, quotations, attendance).
• Manage training schedules, liaise with trainers, and ensure documentation accuracy.
• Maintain training records, certificates, and training reports.

4. HR Administration

• Prepare HR letters such as confirmation, transfer, warning letters, memos, etc.
• Update HR databases, attendance, leave records, and personnel information.
• Support payroll activities by preparing attendance data or monthly claims.
• Ensure compliance with HR policies and company SOPs.

5. Office Administration & General Affairs

• Manage office needs such as stationery, utilities, vendors, assets, and maintenance.
• Handle requests for ID cards, access cards, uniforms, parking, and other office‑related items.
• Ensure the office environment is tidy, safe, and conducive.

6. Employee Engagement

• Support company activities such as annual dinners, internal events, celebrations, and CSR programs.
• Assist with employee surveys or engagement initiatives.

7. Licensing & Regulatory Compliance

• Manage and renew PVP/EP (Permit to Employ Foreign Worker/Pass Visit Permit) and all related government documentation.
• Handle applications, renewals, and compliance for factory licenses, including premise license, and other regulatory approvals.
• Liaise with government agencies, local authorities, and external parties for inspections, submissions, and compliance matters.
• Maintain an up‑to‑date database of license expiry dates and ensure timely renewal.
• Prepare required documents for audits and regulatory checks.