Human Resources cum Admin Executive

Toshiba Elevator; Seberang Perai; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading elevator company is seeking an experienced HR generalist in Malaysia. The candidate will manage manpower planning, oversee recruitment activities, and process payroll data. Strong communication skills and at least 2 years of experience in HR are required. Proficiency in English, Bahasa Malay, Mandarin, and Japanese is essential. This position involves supporting management reports and ensuring compliance with HR practices.

Qualifications

• Minimum 2 years of relevant experience in HR generalist.
• Experience in full spectrum of Human Resource related work.
• Proficient in English, Bahasa Malay, Mandarin, and Japanese.

Responsibilities

• Manage manpower planning and identify staffing requirements.
• Handle end-to-end recruitment activities and contract signing.
• Process payroll data for salary processing.
• Assist in preparing HR reports and compliance reviews.

Skills

Verbal and written communication skills

Analytical skills

Ability to prioritize and meet deadlines

Education

Bachelor’s Degree/Diploma in Human Resource, Psychology, Mass Communications, Business or equivalent

Tools

HR software

Microsoft Office

Job description

Responsibilities

• Manage manpower planning needs and work closely with HR manager in identifying the staffing requirement.
• Handle end-to-end recruitment activities from screening, shortlisting, coordinate interview, preparation and administering the signing of contracts.
• Process monthly Leave, Allowances, Unpaid, Lateness pay deduction report/summary and input data for Payroll to process salary (by Payroll Department).
• Handle New Employees Administration process.
• Employee welfare (Medical / Insurance and benefit claims, leave management and etc).
• Assist in preparing and generating ad-hoc reports for management; review HR policies and practices to ensure compliance with legal requirements.
• Assist in standardizing and streamlining internal HR process; provide HR advice and support to business and employees on a wide range of operational HR issues.

Qualifications

• Candidate must possess at least a Bachelor’s Degree/Diploma in Human Resource, Psychology, Mass Communications, Business or equivalent.
• Minimum 2 years of relevant experience in HR generalist.
• HR Administration Report experience.
• Ability to write meeting minutes.
• Experience in full spectrum of Human Resource related work.
• Training experience.
• Well‑versed in related regulations and laws, familiar with HR software, and demonstrate strong analytical skills and proficiency in Microsoft Office.
• Excellent verbal and written communication skills, including the ability to effectively communicate with internal and external stakeholders.
• Strong sense of urgency; able to prioritize and meet deadlines; willing to be hands‑on when required.
• Other ad‑hoc duties assigned by superior from time to time (documents preparations, data entry, documents content check, document management, schedule management, document filing, and others related).

Requirements

• Proficient in English, Bahasa Malay and Mandarin and Japanese.
• At least 2-3 years working in Human Resource experience.