HR Executive – Payroll & HR Operations

Lee's Frozen Food Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A prominent food company in Kuala Lumpur seeks an HR Executive for Payroll & HR Operations to ensure timely payroll processing and maintain compliance with Malaysian labour laws. The ideal candidate will hold a Bachelor's degree with 2–4 years of experience in payroll and HR operations and possess strong numerical and analytical skills. Join a team dedicated to fostering a positive employee experience and championing food equality for communities.

Qualifications

• 2–4 years of experience in payroll processing and HR operations.
• Strong knowledge of Malaysian labour laws, EPF, SOCSO, EIS, and income tax regulations.
• High attention to detail, confidentiality, and accuracy.

Responsibilities

• Prepare and process monthly payroll accurately and on schedule.
• Maintain and update employee records in HRIS and personnel files.
• Ensure HR practices meet Malaysian labour law and statutory requirements.

Skills

Attention to detail

Numerical skills

Organizational abilities

Communication skills

Problem-solving mindset

Education

Bachelor’s degree in Human Resources, Accounting, Business Administration, or related field

Tools

HRIS/payroll software (e.g., SQL Payroll, AutoCount)

Microsoft Excel

Job description

Imagine what you could do here at Lee’s Frozen Food, where fresh ideas rise into extraordinary products that champion food equality for every Malaysian. Lee’s was born in 1962 when a couple welcomed their communities to their Kuala Lumpur shop, and has since grown to welcome over millions of customers in multiple countries in South East Asia. Every day, our leeders (don’t just manage daily operations) – they create a kind of wonder that transform how communities access affordable to good food at great price.

Join Lee’s, and help us leave the world tastier and more equitable than we found it. We are building a team that reflects the diverse communities we serve, where different backgrounds, ideas, and perspectives come together to make the world tastier and more equitable than we found it.

The Difference You Will Make:

As an HR Executive – Payroll & HR Operations, you’ll support Lee’s mission of food equality by ensuring accurate and timely payroll, maintaining compliant HR processes, and fostering a positive employee experience. By leveraging HRIS systems and collaborating with finance and other teams, you’ll streamline operations, uphold Malaysian labour laws, and support our workforce, enabling millions to access affordable, quality food across Southeast Asia.

Mission Food Equality requirements

• Putting customer first by thinking and acting as a customer and working backwards to create the best customer experience
• Ability to work under conditions of uncertainty in a fast growth, sometimes ever changing and complex environment and comfortable acting with minimal planning, direction, and supervision.
• Seasoned and strategic multitasker, with a hands‑on approach and outside‑the‑box mentality.
• Fast executor and learner, with strong commitment, focus on deriving results

Key Responsibilities:

Payroll Management

• Prepare and process monthly payroll accurately and on schedule.
• Validate attendance, overtime, allowances, deductions, and leave records.
• Ensure statutory compliance with EPF, SOCSO, EIS, income tax (PCB), and other government contributions.
• Generate payroll reports and provide salary slips, tax forms, and annual statements.
• Coordinate with Finance for salary disbursement and resolve payroll-related queries.

HR Operations & Administration

• Maintain and update employee records in HRIS and personnel files.
• Prepare employment letters, confirmations, transfer letters, and other HR documents.
• Oversee timekeeping systems, leave management, and attendance monitoring.
• Support recruitment and onboarding when required.

Compliance & Policy

• Ensure HR practices meet Malaysian labour law and statutory requirements.
• Assist in audits and provide required HR/payroll data to regulatory bodies.
• Participate in policy updates and HR process improvements.

Employee Support & Engagement

• Address staff questions on salary, benefits, and HR policies.
• Assist with HR initiatives such as employee engagement programs and performance review cycles.

Qualifications:

• Bachelor’s degree in Human Resources, Accounting, Business Administration, or related field.
• 2–4 years of experience in payroll processing and HR operations.
• Strong knowledge of Malaysian labour laws, EPF, SOCSO, EIS, and income tax regulations.
• Proficiency in HRIS/payroll software (e.g., SQL Payroll, AutoCount, or similar) and Microsoft Excel.
• High attention to detail, confidentiality, and accuracy.
• Excellent numerical and analytical skills.
• Strong organisational and time‑management abilities.
• Good communication skills to liaise with employees and external agencies.
• Problem‑solving mindset and ability to meet tight deadlines