HR Executive

Jowat; Seremban; On-site; MYR 150,000 - 200,000; Full time

Job summary

A reputable manufacturing company in Malaysia seeks an experienced Payroll Administrator to manage payroll processes, ensure compliance with local laws, and maintain accurate HR data. This role requires 2–3 years of payroll experience, strong numerical skills, and proficiency in MS Excel. Ideal candidates will have knowledge of Malaysian labour laws and the ability to handle sensitive information confidentially. Join us to support our employees with accurate payroll and reporting.

Qualifications

• Minimum 2–3 years of experience in payroll administration, preferably in a manufacturing environment.
• Strong knowledge of Malaysian labour laws and statutory requirements.
• Experience in performing other HR functions will be an added advantage.

Responsibilities

• Prepare and process monthly payroll for all employees accurately and on schedule.
• Validate attendance, overtime, shift allowance, incentive, claims, and deductions before payroll run.
• Ensure compliance with local employment laws and statutory requirements (EPF, SOCSO, EIS, PCB, HRDC).
• Generate pay slips and ensure proper distribution and confidentiality.
• Maintain accurate payroll data and employee records in HRIS.

Skills

Attention to detail

Numerical accuracy

MS Excel (pivot table, v-lookup)

Time management

Communication skills

Interpersonal skills

Confidentiality

Education

Diploma / Degree in Human Resource Management, Accounting, Business Administration, or related field

Tools

HRIS or payroll systems

Job description

RESPONSIBILITIES

Prepare and process monthly payroll for all employees accurately and on schedule.

Validate attendance, overtime, shift allowance, incentive, claims, and deductions before payroll run.

Ensure accuracy of new joiners, resignations, promotions, transfers, and salary adjustments in payroll system.

Generate pay slips and ensure proper distribution and confidentiality.

STATUTORY COMPLIANCE

Ensure compliance with local employment laws and statutory requirements (EPF, SOCSO, EIS, PCB, HRDC).

Prepare and submit monthly statutory contributions and annual forms (EA Forms, PCB statement).

Respond to statutory audits and provide necessary documents.

HR DATA & REPORTING

Maintain accurate payroll data and employee records in HRIS.

Prepare monthly payroll reports, cost analysis, manpower reports, and management summaries.

Support annual budgeting and salary review exercises.

EMPLOYEE SUPPORT

Handle employee queries related to payroll, salary, benefits, deductions, and statutory matters.

Coordinate with Finance on payroll‑related payments, reconciliations, and month‑end closing.

Provide guidance to employees on statutory matters and company HR policies.

PROCESS IMPROVEMENT

Review and enhance payroll processes to improve accuracy, efficiency, and compliance.

Participate in audits, internal controls, and HR projects as required.

QUALIFICATIONS & REQUIREMENTS

EDUCATION

Diploma / Degree in Human Resource Management, Accounting, Business Administration, or related field.

EXPERIENCE

Minimum 2–3 years of experience in payroll administration (manufacturing environment will be an added advantage).

Experience using HRIS or payroll systems.

Strong knowledge of Malaysian labour laws and statutory requirements.

High attention to detail and strong numerical accuracy.

Proficient in MS Excel (pivot table, v‑lookup, basic formulas).

Strong time management skills to meet tight deadlines.

Good communication and interpersonal skills.

Ability to maintain strict confidentiality and handle sensitive information.

Experience in performing other HR functions will be an added advantage.