HR Administrator

Beacon Mart; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A multi-sector company in Malaysia seeks a motivated HR Administrator for an entry-level position in a vibrant HR team. The role includes maintaining employee records, payroll assistance, and administrative support, as well as gaining exposure to diverse sectors such as retail and production. Candidates should have a Bachelor's degree in HR or Business, along with organizational skills and a proactive attitude. This role offers a competitive salary and opportunities for career development in Human Resources.

Benefits

Competitive salary and benefits

Career development opportunities

Industry exposure in diverse sectors

Qualifications

• Positive, proactive attitude with a willingness to learn and grow in HR.
• 1-2 years of experience in an HR role (internships or academic projects are plus).
• Basic understanding of labour laws and compliance standards.

Responsibilities

• Maintain accurate employee records including personal data and attendance.
• Support payroll processing while ensuring compliance with statutory requirements.
• Assist HR management in generating regular attendance and turnover reports.
• Prepare and process monthly payroll with accurate management of e-leave and e-claim.

Skills

Organizational skills

Communication

Attention to detail

Basic HR knowledge

Proficiency in Microsoft Office Suite

Education

Bachelor’s degree in Human Resources, Business Administration, or related field

Tools

HR software

Human Resource Information Systems (HRIS)

Job description

We are on the lookout for a motivated, detail-oriented yet ethical HR Administrator to join our vibrant HR team across diverse sectors, including retail, poultry, production, and farming. This entry-level position offers an exciting opportunity to launch or advance your career in Human Resources. As a Junior HR Executive, you will support various HR functions such as recruitment, employee relations, payroll, documentation, and compliance, contributing to a positive and efficient work environment while gaining hands‑on experience in a fast‑paced, multi‑industry environment.

KEY RESPONSIBILITIES

EMPLOYEE RECORDS & DOCUMENTATION

Maintain up-to-date, accurate employee records, including personal data, attendance, leave requests, and other HR-related documentation.

Ensure proper filing and organization of confidential employee information in compliance with company policies and statutory requirements.

PAYROLL ASSISTANCE

Support payroll processing, ensuring accurate and timely payments for all employees.

Assist with payroll-related tasks, including statutory contributions (e.g., EPF, SOCSO) and tax filings (CP22, CP22A).

HR REPORTING & ADMINISTRATIVE SUPPORT

Assist in generating regular HR reports on attendance, turnover, performance, and training to support management decision‑making.

Provide general administrative support to the HR team, including managing HR filing systems.

YEARLY RESPONSIBILITIES

Distribute EA Forms to employees and ensure timely completion.

Submit Form E to LHDN (Tax Department) and assist in the preparation of the HR Yearly Checklist.

MONTHLY RESPONSIBILITIES

Prepare and process monthly payroll, ensuring accuracy and compliance with statutory requirements.

Manage e‑leave and e‑claim processes for employees.

Maintain up-to-date HR databases, ensuring that personnel records, internal documents, and general HR paperwork are organized and accurate.

Coordinate annual medical check‑ups for employees.

Liaise with government departments to ensure all legal requirements are met.

Prepare performance assessments for staff due for confirmation.

DAILY RESPONSIBILITIES

Attend to day‑to‑day HR operations to maintain organizational efficiency.

Assist with general HR administrative duties and assist in any ad hoc HR projects as needed.

REQUIREMENTS

A positive, proactive attitude with a genuine willingness to learn and grow in HR.

A Bachelor’s degree in Human Resources, Business Administration, or a related field.

1‑2 years of experience in an HR role (internships or academic HR projects are a plus).

Basic knowledge of key HR functions, such as recruitment, payroll, and employee relations.

Strong organizational skills with a keen attention to detail.

Excellent in communication and calculations/numbers.

Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).

PREFERRED SKILLS

Experience or keen interest in the retail, poultry, production, or farming industries.

Familiarity with HR software or Human Resource Information Systems (HRIS).

Basic understanding of labour laws and compliance standards.

WHAT WE OFFER

Competitive Salary & Benefits: Attractive remuneration package with benefits based on performance.

Career Development: A fantastic opportunity to grow and advance in the HR field, with mentorship and hands‑on experience in various HR functions.

Industry Exposure: Gain in-depth exposure to the retail, poultry, production, and farming sectors, enriching your HR career in diverse, multi‑industry settings.

Take the first step towards a rewarding career in HR with us!