HR & Admin Executive (Payroll)

NCT Group; Puchong; On-site; MYR 100,000 - 150,000; Full time

Job summary

A company in Malaysia is seeking a competent HR and Payroll Executive to manage payroll, ensure compliance with labor regulations, and support recruitment activities. The ideal candidate will have a Diploma or Bachelor's Degree in Human Resource Management or related field, with 1–3 years of relevant experience. Proficiency in Mandarin is required, as the role involves communication with Mandarin-speaking employees. This position involves maintaining employee records, processing payroll, and assisting in general office administration.

Qualifications

• Minimum 1–3 years of experience in HR & payroll functions.
• Familiarity with Malaysian labor laws and statutory requirements.
• Ability to handle confidential information with professionalism.

Responsibilities

• Prepare and process monthly payroll accurately and on time.
• Assist in recruitment activities including job posting and onboarding.
• Maintain and update employee records and personnel files.

Skills

Proficiency in Mandarin

Organizational skills

Communication skills

Interpersonal skills

Education

Diploma / Bachelor’s Degree in Human Resource Management or related field

Tools

MS Office (Word, Excel)

Job description

Key Responsibilities

We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin.

Payroll

• Prepare and process monthly payroll (Ipayroll System) accurately and on time.
• Manage payroll components including basic salary, allowances, overtime, deductions, and unpaid leave.
• Ensure timely submission and payment of statutory contributions (EPF, SOCSO, EIS, PCB).
• Prepare and distribute payslips to employees.
• Maintain accurate payroll records and employee data.
• Handle payroll-related queries from employees.

Human Resources

• Assist in recruitment activities including job posting, interview coordination, and onboarding.
• Prepare HR documents such as offer letters, appointment letters, confirmation letters, and resignation letters.
• Maintain and update employee records and personnel files.
• Monitor employee attendance, leave records, and probation status.
• Support performance appraisal and training coordination.
• Ensure compliance with company policies and labor regulations.

Administration

• Handle general office administration and documentation.
• Coordinate office supplies, stationeries, and vendor matters.
• Assist in organizing staff events, meetings, and training sessions.
• Support management in administrative and HR-related tasks as required.

Requirements & Qualifications

• Diploma / Bachelor’s Degree in Human Resource Management, Business Administration, or related field.
• Minimum 1–3 years of working experience in HR & payroll functions.
• Familiar with Malaysian labor laws and statutory requirements.
• Proficient in MS Office (Word, Excel).
• Good organizational, communication, and interpersonal skills.
• Able to handle confidential information with professionalism.