HR & Admin, Executive

PT. ASIAPALM OLEO JAYA; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading oil company in Malaysia is seeking an HR and Office Support professional to manage activities such as recruitment, payroll processing, and immigration matters. The ideal candidate will have a Bachelor's Degree in Human Resources or Business Administration, and 2-3 years of relevant experience. Proficiency in English and Bahasa Malaysia is required, with Mandarin being an advantage. This role requires strong communication skills, professionalism, and the ability to work independently.

Qualifications

• 2-3 years of relevant HR experience in a small setup or Representative Office.
• Knowledge of Malaysian payroll processing and employment laws.
• Experience with immigration and employment pass applications preferred.

Responsibilities

• Manage office support and HR activities including recruitment and onboarding.
• Handle monthly payroll processing and statutory submissions.
• Act as liaison with government authorities regarding immigration matters.

Skills

Office support and HR management

Payroll processing

Immigration liaison

Communication in Mandarin

Detail-oriented organization

Education

Bachelor's Degree in HR or Business Administration

Job description

Handle office support and Human Resources activities for a Representative Office, including recruitment, onboarding, employee records, and offboarding.

Manage monthly payroll processing, statutory submissions, and ensure compliance with local labor regulations.

Handle and support immigration matters, including Employment Pass, Professional Visit Pass, and related applications, renewals, and cancellations.

Act as the main liaison with government authorities (e.g. Immigration Department, MIDA, SOCSO, EPF, LHDN, etc.).

Handle general administrative duties, including office administration, documentation, and coordination with external vendors.

Ensure HR policies, procedures, and employment practices comply with Malaysian labor laws.

Support management in office support and HR reporting and other ad-hoc administrative tasks as required.

Job Requirements

Bachelor’s Degree in Human Resources, Business Administration, or a related field.

Minimum 2–3 years of relevant HR and administrative experience; experience in a Representative Office or small setup is an advantage.

Knowledge of payroll processing, employment laws, and HR best practices.

Experience in immigration and employment pass applications is highly preferred.

Strong ability to liaise with government agencies and external stakeholders.

Proficient in English and Bahasa Malaysia; ability to communicate in Mandarin is required.

High level of integrity, professionalism, and confidentiality.

Well-organized, detail-oriented, and able to work independently with minimal supervision.

Good communication and interpersonal skills.