HR & Admin Executive

Career Wise; Permatang Pauh; On-site; MYR 100,000 - 150,000; Full time

Job summary

A human resources consultancy is seeking an experienced HR Manager to oversee the recruitment process, maintain employee records, and ensure compliance with Malaysian labor laws. The ideal candidate will have a Bachelor's degree and 3-5 years of experience in HR functions. You'll also handle administrative tasks, support payroll processing, and coordinate employee engagement activities within a dynamic office environment. Strong communication and organizational skills are essential for success in this role.

Qualifications

• Minimum 3-5 years of experience in HR and administrative functions required.
• Sound knowledge of Malaysian employment laws is essential.
• Strong organizational skills and ability to multitask.

Responsibilities

• Manage the end-to-end recruitment process including job postings and candidate screening.
• Maintain employee records and prepare HR-related documents.
• Support payroll processing and performance appraisal cycles.
• Oversee office administration and coordinate travel arrangements.

Skills

Knowledge of HR processes

Communication skills

Organizational skills

Proficiency in Microsoft Office

Attention to detail

Interpersonal skills

Education

Bachelor's degree in Human Resource Management or related field

Tools

HR management systems

Job description

Manage the end-to-end recruitment process, including job postings, candidate screening, interview scheduling, and onboarding.

Maintain and update employee records such as attendance, leave, and personal information in HR systems.

Prepare HR-related documents including offer letters, confirmation letters, and termination documents.

Support monthly payroll processing by collecting attendance and leave data.

Assist in the implementation of performance appraisal cycles and maintain relevant documentation.

Organize and support employee engagement activities and internal communications.

Ensure HR operations comply with Malaysian labor laws and company policies.

Handle employee relations, addressing inquiries and resolving minor grievances.

Administration

Oversee office administration including procurement of office supplies, vendor management, and facility maintenance.

Handle administrative documentation such as contracts, licenses, and renewals.

Coordinate travel arrangements, hotel bookings, and logistics for management and staff.

Support management with administrative reporting and other ad hoc operational needs.

Ensure the office environment is well-maintained and conducive to productivity.

Qualifications & Requirements

Education

Bachelor's degree in Human Resource Management, Business Administration, or a related field.

Experience

Minimum 3-5 years of experience in HR and administrative functions (fresh graduates are not eligible).

Skills Required

Sound knowledge of HR processes and Malaysian employment laws.

Proficient in Microsoft Office applications and HR management systems.

Excellent communication and interpersonal skills.

Strong organizational and multitasking abilities with attention to detail.

High level of integrity, confidentiality, and professionalism.

Working Conditions

Working Hours

Monday to Friday, 8:30 AM to 5:30 PM