HR & Admin Executive

ATIPICO PTE. LTD.; Pasir Panjang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A local company in Negeri Sembilan seeks an individual to handle administrative and HR duties. The role involves managing daily operations, posting recruitment ads, and maintaining staff records. Ideal candidates should be organized and proficient in administrative tasks. This position offers opportunities for growth in various projects.

Qualifications

• Proficient in administrative tasks like filing and data entry.
• Experience with recruitment processes and managing staff records.
• Ability to maintain cleanliness and order in office areas.

Responsibilities

• Manage day-to-day administrative tasks including filing and scheduling.
• Post recruitment advertisements and liaise with service providers.
• Screen resumes and prepare employment contracts.

Job description

Admin duties

• Manage day-to-day administrative tasks including filing, data entry, document preparation, and scheduling.
• Liaise with vendors, service providers, and contractors, including requesting quotations, tracking deliveries, and scheduling appointments.
• Ensure that office supplies, equipment, and facilities are maintained and well-stocked.
• Schedule for maintenance and repairs as necessary including but not limited to office and shop equipment, fixtures and fittings.
• Procurement of items required by the shop and events.
• Ensure cleanliness, orderliness, and functionality of common office areas.

HR duties

• Post recruitment advertisements on various recruitment platforms, including MyCareersFuture, EHL portal, and other relevant channels.
• Research and reach out to recruitment channels locally and overseas.
• Screen and shortlist resumes, coordinate interview schedules and work trials.
• Prepare offer letters and employment contracts.
• Liaise with hospitality & culinary schools, locally and overseas for internship placement.
• Keep track of staff birthdays.
• Keep staff data up to date at all times and keep track of expiry, process renewals (work passes, hygiene courses, insurance).

Assist on any ad-hoc tasks/projects.