HR Admin

Adawiyah Global Ventures; Gombak; On-site; MYR 30,000 - 45,000; Full time

Job summary

A company in human resources is seeking an HR Assistant to maintain personnel files, support recruitment, and ensure compliance with labor laws. You will manage onboarding processes, assist in payroll-related tasks, and handle employee queries. The ideal candidate holds a Bachelor’s degree in HR or Business Administration and has 1–3 years of relevant experience. Strong communication, attention to detail, and proficiency in MS Office and HR systems are essential for success in this role.

Qualifications

• 1–3 years of experience in HR or administrative roles.
• Strong knowledge of HR processes and employment legislation.
• Ability to handle confidential information professionally.

Responsibilities

• Maintain and update employee personnel files.
• Post job advertisements and screen applications.
• Coordinate onboarding activities, including orientation.
• Assist in updating HR policies and procedures.
• Collect and validate attendance and leave records.

Skills

Excellent communication skills

Interpersonal skills

Attention to detail

Organizational skills

Proficiency in MS Office

Education

Bachelor’s degree in Human Resources

Business Administration or related field

Tools

HRIS systems

Job description

Maintain and update employee personnel files.

Prepare employment contracts, onboarding documents, and HR letters.

Ensure accuracy and confidentiality of all employee data.

2. Recruitment & Onboarding

Post job advertisements and screen applications.

Schedule interviews and support the hiring process.

Coordinate onboarding activities, including orientation and documentation collection.

3. HR Operations

Assist in updating HR policies and procedures.

Handle employee queries regarding HR processes, benefits, and company rules.

Support performance evaluation cycles and training arrangements.

4. Payroll & Attendance Support

Collect and validate attendance and leave records.

Assist with payroll processing by providing accurate employee data.

Manage records related to leaves, overtime, and benefits.

5. Compliance & Reporting

Ensure HR activities comply with labor laws and internal policies.

Prepare regular HR reports (headcount, turnover, leave balance, etc.).

Assist with audits and compliance documentation.

Required Skills & Qualifications

Bachelor’s degree in Human Resources, Business Administration, or related field.

1–3 years of experience in HR or administrative roles.

Strong knowledge of HR processes and employment legislation.

Excellent communication and interpersonal skills.

High attention to detail and strong organizational skills.

Proficiency in MS Office and HRIS systems.

Preferred Qualifications

Experience with recruitment and onboarding processes.

Familiarity with payroll systems.

Ability to handle confidential information professionally.

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