General Assistant (Operations & Admin)

Tribe Ads Sdn Bhd; Petaling Jaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

A marketing company located in Petaling Jaya is seeking an Operations Support personnel. The role involves preparing invoices, liaising with vendors, managing office supplies, and providing general administrative support. Candidates should have at least SPM & Diploma and possess effective communication skills. Fresh graduates are encouraged to apply. The position offers benefits including medical claims, leave, bonuses, and training.

Benefits

Medical Claim (RM100/month)

Annual Leave (14 days)

Annual Bonus & increment

Company Trip

Sports Activities

Birthday Celebration

Outside work allowance (RM100/day)

EPF SOCSO

Training provided

Qualifications

• Fresh graduates are welcome to apply.
• Candidate must possess own transport.
• Attention to detail and accuracy in handling administrative tasks.

Responsibilities

• Prepare and issue invoices, quotations, and related documents.
• Liaise with vendors and service providers to obtain quotations and process orders.
• Manage office supplies to ensure stock availability.
• Act as a liaison between staff, vendors, and external stakeholders.

Skills

Attention to detail

Effective communication

Coordination abilities

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Education

Minimum SPM & Diploma

Job description

Responsibilities

Operations Support

• Prepare and issue invoices, quotations, and related documents.
• Liaise with vendors and service providers to obtain quotations, process orders, and coordinate deliveries.
• Assist in monitoring project/operational expenses and updating records accordingly.
• Support day-to-day operational tasks assigned by the management team.

Administrative Tasks

• Manage office supplies (e.g., pantry items, cleaning materials, stationery) and ensure stock availability.
• Handle office assets such as company vehicles, office keys.
• Coordinate office maintenance and repairs (air-conditioning, electrical, plumbing, etc.).
• Maintain filing system, documentation, and records (both digital and physical).
• Assist in scheduling office activities.
• Support HR/admin team with basic tasks (e.g., attendance record, leave forms, staff claims).

General Support

• Act as a liaison between staff, vendors, and external stakeholders where necessary.
• Ensure cleanliness, safety, and functionality of office facilities.
• Provide administrative and operational support to ensure smooth daily operations.
• Perform any other duties assigned by the management from time to time.

Job Requirements

• Candidate must possess at least minimum SPM & Diploma
• Fresh Graduate is welcome to apply.
• Possess own transport.
• Attention to detail and accuracy in handling administrative tasks.
• Effective communication and coordination abilities.
• Proficiency in using Microsoft Word, Excel and others.

Job Benefits

• Medical Claim (RM100/month)
• Medical Leave (14 days, exclude hospitalisation)
• Annual Leave (14 days)
• Annual Bonus & increment
• Company Trip
• Sports Activities
• Birthday Celebration
• All Selangor Public Holidays
• Outside work allowance (RM100/day)
• EPF SOCSO
• Training provided