General Affair Senior Executive

Denso; Bandar Baru Bangi; On-site; MYR 80,000 - 100,000; Full time

Job summary

A leading manufacturing company in Malaysia is seeking a Senior Executive of General Affairs Services to oversee plant-wide operations and continuous improvement. This role includes budget management, compliance monitoring, and promoting safety and welfare within the workplace. Candidates should have a minimum bachelor’s degree in a related field and at least five years of management experience. The position requires strong people management skills, government legal compliance knowledge, and proficiency in Microsoft Office applications.

Qualifications

• Minimum 5 years management level professional experience.
• Background in IT and Engineering is highly desirable.

Responsibilities

• Lead and supervise all activities within the General Affairs Services section.
• Develop, monitor, and control departmental budgets and manpower planning.
• Conduct regular departmental meetings, internal audits, and inspections.
• Oversee management and maintenance of plant surroundings.

Skills

People management

Communication skills

Government legal compliance

Microsoft Office applications

Education

Bachelor’s degree in business administration, Management, Public Administration, or related field

Job description

The Senior Executive of General Affairs Services is responsible for overseeing the execution and continuous improvement of plant-wide GA operations. This role supports the Department Head, Executives, and Supervisors in delivering high-quality services across key areas including canteen operations, cleaning, pest control, hostel management, company uniform distribution, bus transportation, company vehicle administration, and license maintenance. Ensures that all services are implemented effectively and efficiently, in full compliance with government regulations, company policies, and safety, health, and environmental standards. This position plays a critical role in fostering a well‑managed, safe, and supportive workplace environment for all employee’s welfare across the organization.

Job Responsibilities and Duties

Lead and supervise all activities within the General Affairs Services section, ensuring alignment with company policies, procedures, and best practices. Ensure all operations comply with approved manuals, internal standards, contractual obligations, and sound engineering and management principles.

Budget & Resource Management

Develop, monitor, and control departmental budgets, investments, manpower planning, and accounting records to ensure cost‑effectiveness and transparency.

Compliance & Performance Monitoring

Conduct regular departmental meetings, internal audits, and inspections to assess compliance, evaluate team performance, and implement corrective actions with follow‑up reviews.

Spearhead the planning and execution of major company‑wide events such as the Annual Dinner, Family Day, Company Anniversary celebrations, and other special occasions that enhance employee engagement and corporate culture.

Company Rules, Safety, Environment & Training

Design and implement preventive measures and training programs related to workplace rules, safety, environmental sustainability, and regulatory compliance.

Site Management

Oversee the management and maintenance of plant surroundings and coordinate site visits to ensure operational readiness and a safe working environment.

Legal & Regulatory Compliance

Advise management on legal and regulatory matters, ensuring all projects and activities comply with relevant authorities, DNJP, Regional DIAT, and customer guidelines.

Collaborate with leadership to develop and maintain an Emergency Action Plan; act as the primary contact for incident reporting, investigation, and case management.

Project Coordination & Reporting

Coordinate schedules, activity tracking, reporting, and documentation submissions; provide timely updates on project status and departmental initiatives to senior management.

Team Engagement & Visibility

Actively participate in cross‑functional meetings and maintain a visible presence across operational sites to support team engagement and issue resolution.

Academic Qualification and Skills Required

• Minimum bachelor’s degree in business administration, Management, Public Administration, or related field.
• Minimum 5 years management level professional experience.
• Background in IT and Engineering is highly desirable.
• Strong knowledge of government legal compliance.
• Proficient in Microsoft Office applications.
• Good communication and people management skills.