Financial & Technical Records Executive

Skyways Technics Aircraft Maintenance Sdn Bhd; Selangor; On-site; MYR 50,000 - 70,000; Full time

Job summary

A leading aircraft maintenance company in Malaysia is seeking a Financial & Technical Records Executive to oversee financial controlling and technical records management. The ideal candidate will prepare invoicing, monitor maintenance activities, and ensure compliance with aviation standards. Candidates should hold a degree in a relevant field, possess at least 2–5 years of experience, and demonstrate strong organizational and communication skills. This role offers a dynamic working environment within the aircraft maintenance sector.

Qualifications

• Minimum 2–5 years of relevant experience in financial controlling or project administration.
• Proven financial controlling experience preferably within the aviation or engineering industry.
• Strong communication skills with fluency in English.

Responsibilities

• Prepare accurate invoicing for maintenance activities.
• Monitor maintenance manhours and project schedules.
• Perform financial controlling to ensure budget adherence.
• Organize and maintain project work packs and technical records.
• Collaborate with internal teams and stakeholders for project execution.
• Provide administrative support to the Technical Services team.

Skills

Financial controlling

Technical records management

Project administration

Microsoft Office proficiency

Organizational skills

Problem-solving

Strong communication

Education

Diploma or Degree in Finance, Accounting, Business Administration, Engineering, or a related field

Job description

Overview

Skyways Technics Aircraft Maintenance Sdn Bhd – Petaling

The Financial & Technical Records Executive plays a key role in supporting aircraft maintenance operations by overseeing financial controlling and technical records management. This position ensures accurate invoicing, cost monitoring, compliance, and proper documentation across aircraft maintenance projects at Skyways Technics Aircraft Maintenance Sdn Bhd (STAM), Malaysia.

Key Responsibilities

Financial & Project Control

• Prepare accurate and timely invoicing for all maintenance-related activities at STAM, Malaysia, in accordance with approved budgets and internal procedures.

• Monitor, track, and report maintenance manhours, ensuring alignment with project schedules and identifying opportunities for efficiency improvement.

• Perform financial controlling of aircraft maintenance projects to ensure budget adherence, timely execution, and compliance with established processes and quality standards.

Technical Records & Compliance

• Organize, manage, and maintain project work packs, ensuring all technical records meet regulatory, compliance, and traceability requirements.

• Ensure proper handling, filing, and archiving of technical documentation in accordance with aviation standards and company policies.

Stakeholder Coordination

• Collaborate closely with internal teams, external partners, and relevant stakeholders to support smooth project execution and resolve financial or technical issues efficiently.

Administrative Support

• Provide general administrative support to the Technical Services team, including document preparation, data entry, and systematic filing.

• Maintain and update internal records, trackers, and spreadsheets related to maintenance and project activities.

• Assist in coordinating meetings, preparing minutes, and tracking action items when required.

• Support day-to-day departmental administrative tasks as assigned by the reporting superior.

Qualification Requirements

• Diploma or Degree in Finance, Accounting, Business Administration, Engineering, or a related field.

• Strong proficiency in Microsoft Office (Word, Excel) with good overall IT literacy.

• Highly organized with the ability to manage multiple tasks and priorities effectively.

• Enthusiastic, self-motivated, and committed to continuous process improvement.

• Proactive problem-solver with the ability to work well under pressure in a fast-paced environment.

Working Experience Requirements

• Minimum 2–5 years of relevant experience in financial controlling, technical records management, or project administration.

• Proven financial controlling experience in a similar role, preferably within the aviation, engineering, or technical industry.

• Strong communication skills with fluency in English (written and verbal).

• Experience in Aviation, MRO, Engineering, Technical Services, or Maintenance environments is highly preferred.

Note: Applicants are advised to carefully review the job requirements before applying.

Be careful with sensitive information when applying for jobs. Do not provide bank or credit card details or transfer funds. If you see something suspicious, report it to the appropriate channel.