FINANCE EXECUTIVE (AP)

FTRT Autoparts Sdn Bhd; Subang Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A dynamic auto parts company in Subang Jaya is seeking an Accounts Payable Specialist. The successful candidate will manage the accounts payable process, ensuring timely and accurate invoice processing and reconciliations. Responsibilities include matching POs, resolving discrepancies, and maintaining supplier relationships. Candidates should possess a degree in Finance or Accounting, with at least 3 years of relevant experience and proficiency in Microsoft Excel. A positive attitude and ability to multitask are essential for success in this role.

Qualifications

• Knowledge of Auto count system would be an added advantage.
• Proficient in computer applications mainly Microsoft Excel.
• Positive working attitude, detailed, responsible and committed.
• Ability to multitask and work efficiently and effectively to meet required deadlines.
• Ability to learn quickly and apply relevant knowledge.
• Ability to work in a team environment.

Responsibilities

• Ensure new supplier application is set up and approved.
• Match PO/goods receipts/invoices and resolve discrepancies.
• Book expenses accurately and verify supporting documents.
• Track and reconcile invoices for advance payments.
• Complete monthly closing tasks on schedule.
• Perform supplier statement reconciliations.
• Ensure all transactions in AP are approved timely.
• Make sure all approved invoices are paid within credit term.
• Process employee claims efficiently.
• Maintain good relationships with suppliers.
• Handle incoming queries regarding invoices and payments.

Skills

Microsoft Excel

Teamwork

Detail-oriented

Multitasking

Quick learner

Education

Degree in Finance / Accounting

Tools

Auto count system

Job description

RESPONSIBILITIES

1.1 Ensure new supplier application is being set up and approved in accordance with the procedure.

1.2 Responsible for matching PO/goods receipts/invoices and record accurately, resolve problems related to discrepancies in time.

1.3 Responsible for expense booking with correct account code and verify the supporting documents to compliance with internal policy.

1.4 Reconcile and track the invoice for advance payment and follow up on the long-aged AP items.

1.5 Ensure monthly closing related works completed on schedule. Such as bank reconciliation, Intercompany reconciliation.

1.6 Perform supplier statement reconciliations accurately and in a timely basis.

1.7 Verify and ensure all transactions in AP have been approved and taken into accounts timely and accurately for monthly closing.

1.8 Ensure all approved supplier invoices are paid within the credit term.

1.9 Process employees claims & ensure it is paid in a timely manner.

1.10 Maintain good relationships with suppliers and process incoming telephone/e-mail queries regarding the status of invoices, payments and balance of supplier accounts.

1.11 Any ad-hoc projects and tasks as assigned.

SKILL REQUIREMENTS

2.1 Knowledge of Auto count system would be an added advantage.

2.2 Proficient in computer applications mainly Microsoft Excel.

2.3 Positive working attitude, detailed, responsible and committed.

2.4 Ability to multitask and work efficiently and effectively to meet required deadlines.

2.5 Ability to learn quickly and apply relevant knowledge.

2.6 Ability to work in a team environment.

COMPETENCY LEVEL REQUIREMENTS

3.1 Degree in Finance / Accounting or equivalent.

3.2 Relevant AP Experience of at least 3 years.